Senior Payroll & HR Systems Specialist

Job Title – Senior Payroll & HR Systems Specialist

Key Responsibilities:

Payroll Administration and Compliance Process accurate and timely semi-monthly multi-state payroll using UKG.Ensure compliance with all federal, state, provincial, and local payroll laws and regulations.

Audit payroll transactions including earnings, deductions, taxes, PTO, garnishments, bonuses, commissions, and benefit deductions.

Research and resolve payroll discrepancies and employee inquiries in a timely manner.

Coordinate payroll activities with Finance and external payroll providers.

Support payroll reconciliations, year-end processing, W-2s, payroll audits, 401k Audits, and tax reporting.

Monitor legislative changes impacting payroll compliance and recommend process updates.

Maintain payroll records, procedures, and internal controls.

HR Data Governance
- Establish and maintain HR data governance standards, processes, and controls to ensure data quality, consistency, and integrity.

Compliance Reporting
- Assist with HR compliance reporting, including EEO-1, ACA, OSHA, VETS-4212, and other regulatory requirements.

Provide support for the compensation process, including salary benchmarking, merit planning, promotional increases, pay analysis, and compensation reportingHR Systems Management:

Serve as primary administrator for UKG HRIS, Payroll, Recruiting, Timekeeping, Performance Management, and Learning modules.

Managed the HR systems workflows , including personal details, contact information, employment history, job titles, and compensation in UKG Support system administration for onboarding, offboarding, promotions, transfers, and organizational changes.

Ensure data integrity and accuracy by conducting regular audits and data reconciliation.

Maintain employee master data ensuring integrity, confidentiality, and accuracy

Configure workflows, security roles, business rules, and system updates. Lead testing, upgrades, implementations, enhancements, and integrations, partnering and troubleshooting with vendors and IT.User Support:

Serve as the primary point of contact for HRIS, Payroll, and timekeeping inquiries and support requests.

Provide training, guidance, and ongoing support to HR and other end-users to maximize system functionality.

Troubleshoot and resolve technical issues and coordinate with System support as needed.

Manage all HR UKG cases and service requests.

Develop and maintain user guides, process documentation, and training materials to support system adoption and standardization.

Reporting and Analytics:

Generate, maintain, and analyze HR reports and dashboards to support HR decision-making and compliance.

Collaborate with HR and business stakeholders to create ad-hoc reports and analyze HR data trends.

Prepare monthly reporting requests for parent company, and headcount management/planning.

Ensure the accuracy of workforce data used for reporting, analytics, and strategic planning initiatives

Process Improvement:

Work closely with HR team members to identify opportunities for process automation and system enhancements.

Develop and implement system workflows, integrations, and customizations to optimize HR processes.

Continuously evaluate and recommend improvements to enhance system functionality and user experience. Develop and maintain process documentation, standard operating procedures, and system best practices to promote consistency and operational excellence.

Vendor Management:

Manage relationships with HR system vendors and service providers, ensuring contract compliance and service quality.

Participate in the selection and evaluation of new HR technologies as needed.

Other duties and cross-functional support as assigned:
Role would assist with specialty and general HR responsibilities within the team which can…