Proposal Coordinator

Proposal Coordinator – United Utility

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About Us

Welcome to United Utility, a dynamic player in the electric utility industry, headquartered in the vibrant city of New Orleans, LA. As a trailblazer, we provide comprehensive and innovative offerings that bolster power infrastructure investments across the U.S. We proudly serve as the parent company to industry‑leading utility service contractors specializing in transmission, substation, distribution, and grid hardening projects. Our Core Values are clear and simple:
Safety, Quality, Integrity, and Professionalism. At United Utility, we craft power delivery solutions – built safe, engineered smart, and driven by what customers demand – fueling communities with reliable energy. We are the best‑in‑class, trusted partner delivering customer‑centric Power Delivery Construction and Engineering solutions.

About The Role

Are you ready to play a pivotal role in our dynamic organization? As a Proposal Coordinator at United Utility, you will be at the heart of our operations, ensuring that our projects run smoothly and efficiently. Your work will directly impact our ability to deliver high‑quality services to our clients and contribute to the growth of our company. If you’re a detail‑oriented professional with a passion for excellence, this is the perfect opportunity for you to shine.

Key Responsibilities

• Ensuring proposal information is accurate and current on database/management system.
• Documenting and tracking proposals and contracts to be managed in our document management system.
• Updating data into Salesforce as needed to link opportunity to executed contract.
• Assisting in the preparation of reports and Risk Analysis Matrix for review of contractual risks with senior management and executives.
• Provide ongoing support to entities regarding administration of proposal and contractual agreements, etc.
• Track and monitor key dates, due dates, and deadlines for the timely review of proposals throughout the contract life cycle.
• Maintaining appropriate proposal and contract records using contract and document management software/tools and matrixes.
• Review of contractual terms and conditions, leases, NDA’s and supplier/vendor agreements to meet our risk profile.
• Liaise with insurance brokers for insurance requirements and certificates of insurance as needed.

Key Qualifications

• High School Diploma required.
• Bachelor's degree in business administration or a related field is preferred.
• At least 2‑5 years of relevant experience in administration.
• Strong analytical, organizational, problem solving and communication skills and the ability to create effective solutions.
• Basic understanding of contractual language and terms.
• Ability to handle multiple assignments at a fast pace with varying priorities and due dates.
• Advanced skills in MS Office applications including Excel, Word, Outlook and Salesforce.
• Excellent oral and written communication skills.
• Basic knowledge of the contracting life cycle to include specifically the RFP and contractual processes.
• Ability to identify/review basic commercial reviews of items for example, invoicing dates, milestones, bond requirements and insurance requirements, etc.
• Must have advanced skills Microsoft Office Word.

Key Nice‑To‑Haves

• Certified Commercial Contracts Manager (CCCM) certification.
• Any additional relevant industry certifications.

Key Info

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms.

Accessibility

If you need an accommodation as part of the employment process, please contact Email:

Equal Opportunity Employer

We are committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Other

Industries

Utility System Construction