Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist verifies and processes accounts payable documentation with appropriate expense authorization and supports payables activities for multiple plant locations. This role focuses on accurate invoice matching, data entry into an integrated accounts payable system, check processing, and maintaining strong manual controls. The specialist also assists with month-end accruals, collaborates with suppliers and internal teams to resolve issues, and provides support to other accounting functions as needed.

Responsibilities

+ Verify accounts payable documentation to ensure proper expense authorization for nine plant locations.

+ Match invoice quantities and prices to purchase order documentation and receiving reports to confirm accuracy.

+ Review and code invoices with correct general ledger expense classifications.

+ Document, investigate, and resolve discrepancies between invoices, purchase orders, and receiving reports.

+ Input coded invoices into the KBM Integrated Accounts Payable system and validate the accuracy of all data entered.

+ Send processed and validated invoices to Infoport in a timely and organized manner.

+ Prepare unvouchered accounts payable journal entries as required for month-end accruals.

+ Perform accurate check processing and maintain appropriate manual controls over accounts payable activities.

+ Work effectively with outside suppliers to resolve billing, payment, and documentation issues.

+ Collaborate with internal employees across multiple plant locations to address questions and resolve accounts payable concerns.

+ Complete reports and provide support in other accounting functions when required.

+ Maintain organized filing systems and records to support audit trails and internal controls.

+ Support the accounts payable team during an interim period and contribute to a smooth transition as leadership roles are filled.

Essential Skills

+ 12 years of experience in Accounts Payable or Accounts Receivable within a high-volume office environment.

+ Hands-on experience with an accounting software package, preferably an integrated or ERP system.

+ Proficiency in Excel spreadsheet applications for data analysis and reporting.

+ Ability to perform basic math computations with a high degree of accuracy.

+

Demonstrated proficiency in filing and data entry, including accurate and efficient record keeping.

+ Skill in using a 10-key calculator for rapid and precise numerical input.

+

Experience with KBM integrated accounts payable systems.

+ Ability to verify and match invoices to purchase orders and receiving reports.

+ Strong attention to detail and accuracy in coding invoices to proper ledger expense classifications.

+ Effective communication skills for working with suppliers and internal employees to resolve issues.

Additional

Skills & Qualifications

+ Experience working with QAD or KBM ERP software is a plus.

+ Familiarity with integrated or enterprise resource planning (ERP) accounting environments.

+ Comfort working in a multi-location operation and supporting several plant sites.

+ Ability to adapt to changing priorities and support other accounting functions when needed.

+ Strong organizational skills to manage high volumes of invoices and documentation.

+ Ability to work collaboratively within an accounts payable team during a transitional period.

Work Environment

This role operates in a high-volume office environment supporting accounts payable activities for nine plant locations. The specialist works extensively with integrated accounting and ERP systems such as KBM and QAD, uses Excel for spreadsheets and reporting, and relies on a 10-key calculator and other standard office equipment for daily tasks. The position…