Office Manager

We are seeking a highly organized and detail‑oriented Office Manager to oversee the daily operations of our construction and real estate office. This role requires a proactive individual with strong administrative skills, excellent communication abilities, and a knack for problem‑solving in a fast‑paced environment.

Please note this office is a start‑up office and will require the skills to set up an office from scratch.

• Administrative Management
  • Coordinate and oversee daily office operations to ensure efficiency and productivity.
  • Maintain office systems, including filing, record‑keeping, and data entry.
  • Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Prepare and distribute company documents, reports, and contracts.
• Assist with budget tracking, expense reporting, and financial records.
• Process invoices, manage accounts payable/receivable, and coordinate with the accounting team.
• Monitor project budgets and ensure timely billing and payments.
• Team Support
  • Provide administrative support to management and project teams.
  • Schedule and organize meetings, appointments, and events.
  • Act as the primary point of contact for vendors, clients, and subcontractors.
  • Assist with onboarding and training of new employees.
• Office Operations
  • Manage office supplies inventory and order as needed.
  • Ensure office equipment is operational and coordinate maintenance or repairs.
  • Implement and enforce office policies and procedures.
  • Maintain a clean, organized, and safe office environment.
• Project Coordination
  • Support real estate and construction projects by maintaining schedules, timelines, and documentation.
  • Assist with permitting, licensing, and compliance requirements.
  • Track project milestones and communicate updates to stakeholders.

• Proven experience as an Office Manager, preferably in construction or real estate.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Ability to manage and prioritize tasks in a fast‑paced environment.
• Basic knowledge of accounting and financial management principles.
• Familiarity with real estate and construction terminology is a plus.

• Full‑time, on‑site position with occasional travel to project sites if necessary.
• Competitive salary with benefits, including health insurance, paid time off, and opportunities for professional development.

Note:

To apply, you need to have a resume to upload. The file format must be Word, Open Document Format, or PDF.