Executive Secretary - SST

• Location:
  
  Educational Service Center of Central Ohio

DEADLINE FOR APPLICATION: November 6, 2026

START DATE: December 1, 2026

Reports To: Director/Designee

The Executive Secretary provides confidential, high-level administrative and organizational support to the State Support Team (SST) Director, leadership team, and designated staff. This position supports the efficient implementation of regional priorities, grant-funded activities, professional learning opportunities, and daily administrative operations. The Executive Secretary is responsible for coordinating administrative processes, managing communications and documentation, organizing meetings and events, monitoring assigned deadlines and deliverables, and maintaining effective office systems.

The position requires strong organizational skills, independent judgment, initiative, professionalism, discretion, and the ability to manage multiple priorities while providing responsive and high-quality support to internal and external stakeholders.

• Associate degree in business administration, education, management, office administration, or a related field; or an equivalent combination of education, training, and relevant professional experience.
• Demonstrated experience providing administrative or executive secretarial support, preferably in an educational, governmental, or professional services environment.
• Proficiency in Microsoft Office applications, spreadsheets, databases, electronic filing systems, and other office technology.
• Strong written and verbal communication skills, including proficiency in grammar, spelling, proofreading, professional correspondence, and document preparation.
• Demonstrated organizational, planning, time management, and project coordination skills.
• Ability to independently manage multiple assignments, establish priorities, meet deadlines, and maintain accurate records.
• Strong interpersonal skills, diplomacy, professionalism, and a commitment to responsive customer service
• Ability to maintain confidential information and exercise discretion when handling sensitive administrative matters.
• Experience maintaining tracking systems, activity logs, schedules, and documentation related to assigned responsibilities.
• Ability to organize, monitor, and maintain documentation related to grant agreement requirements, assigned deliverables, and administrative deadlines.
• Ability to communicate effectively with staff, school district representatives, educational partners, and other stakeholders.
• Ability to meet applicable criminal background check requirements in accordance with Ohio law and Board policies.
• Compliance with applicable Board policies, administrative procedures, and drug-free workplace requirements.
• Ability to exercise sound judgment, demonstrate initiative, solve routine problems, and work effectively with minimal supervision.

• Experience supporting executive leadership or senior administrators.
• Experience coordinating meetings, professional learning sessions, conferences, or other organizational events.
• Familiarity with grant-funded programs, administrative reporting requirements, and deliverable tracking.
• Experience using digital scheduling, registration, document management, and project tracking systems.
• Experience working in a school district, educational service center, state agency, or related educational organization.

The position may require a valid driver's license and reliable transportation for occasional work-related travel. Employees must meet applicable requirements established by the Educational Service Center's insurance carrier.

To provide confidential, proactive, and high-quality executive secretarial support that contributes to the efficient and effective operation of State Support Team Region 11. The Executive Secretary supports the Director and designated staff by coordinating administrative activities, maintaining organized systems and records, facilitating communication, monitoring assigned deadlines and deliverables, and ensuring timely completion of essential administrative functions.

The following duties are representative of the position's performance expectations and are not listed in order of priority. Additional related duties may be assigned based on organizational needs.

• Provide confidential and comprehensive secretarial and administrative support to the SST…