Administrative Associate V

** Job Title
** Administrative Associate V
** Agency
* * West Texas A&M University
** Department
* * Music
* * Proposed Minimum Salary**$16.02 hourly
** Job Location
** Canyon, Texas
** Job Type
** Staff
* * Job Description
** The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to:
West Texas A&M University:
Human Resources Benefits
** NOTICE -*
* ** All posted positions are subject to budget approval.
**** General

Summary:

** Works independently under Director of the School of Music with minimal supervision; manages administrative operations of a large academic program; establishes and assesses office practices and procedures, manages large numbers of workers in various positions; exercises discretion and independent judgment in matters of significance and areas of responsibility.
** Responsibilities:
** Plans and manages the general administration of the School of Music office:
* Creation, maintenance and updating office procedures manual
* Monitors compliance with procedures
* Hires, trains and supervises office workers and stage and recording crew
* Manages payroll for Athletic Pep Band (25) and Staff Accompanists (8)
* Manages and maintains inventory of supplies
* Coordinates the maintenance of office equipment
* Prepares and edits programs for concerts and recitals
* Maintains student files
* Handles mail and shipping
* Recommends and implements process revisions
* Meets with Director to suggest administrative improvements and new practices

Plans and executes the administration of School of Music activities and events (100+ per year):
* Manages 25 Live scheduling of all School of Music venues including* + public performances* + rehearsal room scheduling* + special events* + 25 Live booking requests from external users.
* Manages arrangements and billing for all external 25 Live requested events and for student recitals.
* Manages payroll for 20-25 student workers on the Stage and Recital Crew.
* Coordinates arrangements for the Harrington String Quartet performances.
* Provides on-site assistance as needed for on-campus and external events.
* Manages and arranges piano maintenance and tuning requests.
* Administers contracts for instrument maintenance.
* Oversees facilities maintenance.

Budget and Finance
* Assists Director of the School of Music with budget planning and administration.
* Administers budget for office expenses.
* Organizes and maintains financial records.
* Manages timesheets and approves payroll for Stage and Recital Crew, student office workers, Athletic Pep Band and Staff Accompanists (approximately 50 employees).
* Prepares all purchase requisitions and tracks expenditures.
* Allocates and reports Pro Card transactions.
* Manages the School of Music credit card terminal; processes deposits, allocates credit card fees to correct accounts.
* Receive, logs, and deposits payments for event admissions, student fees and purchases, Music academy tuition, donations, and other income.

Faculty and Student Travel
* Manages travel for 32 faculty members, including reminding faculty of due dates for notification of absence, preparation of travel requisitions, assisting in completion of travel vouchers, and tracking individual expenditures to budgeted allocations
* Maintains School of Music ONEcard, including booking travel, and does monthly allocations
* Assists with arrangements for student group travel
* Monitors faculty…