Creditors Clerk

PURPOSE

To ensure that all invoices incurred are captured timeously on the GP accounting system and that monthly reconciliation of supplier's accounts are processed.

• Ensure that all Tax invoices contain all the necessary information to comply with the Value Added Tax (VAT) Act.
• Authenticate the invoices received from suppliers and ensure all information is accurate
• Ensure that all Cash transactions have been authorised.
• Timeous resolution & follow up on all Accounts Payable (AP) queries of all stakeholders.
• Accurate loading of suppliers banking details on banking platform currently ABSA.
• Provide supporting documentations for external, internal and procurement audits.
• Accurate reconciliation of all suppliers and resolution of outstanding transactions.
• Forward remittance advices and proof of payment to suppliers after completion of payments.
• Filing of all AP Documents after payments according to the agreed filing procedures.
• Ensure that all the purchase requisitions (RPO) are converted to purchase orders (PO) within 24 hours and change the dummy suppliers on the RPO (Travel).
• Process all AP transactions (Invoices, credit notes and adjustments) with corresponding documents.
• Ensure that invoices are approved in accordance with the levels of authority before posting on financial accounting system currently Great Plains (GP).
• Ensure that suppliers are paid on agreed payment terms and no unpaid invoices older than 60 days.
• Preparing of monthly report for supplier cash requirements.
• Monthly reporting on creditors ageing analysis, commenting on all items over 60 days.
• Monthly reporting and following up on all open purchase requisitions and purchase orders.
• Accurate loading of all accounts payable supplier's payments on both GP and ABSA banking platform.
• Provide report on an annual basis of supplier database.

• Customer service orientation
• Computer Literacy (Intermediate Excel and Accounting Packages)
• Accuracy and attention to detail
• Understanding of basic accounting principles
• Time management
• Organizational skills
• Problem Solving Skills
• Accounts payable process

• 3-year diploma or degree qualification in finance or accounting is essential.
• Minimum 3 years' creditors experience with complex and big accounts is essential.

• Accounts payable process
• Computer Literacy (Intermediate Excel and Accounting Packages)