Accounts Payable Administrator; Maternity Cover

Position Purpose

Responsible for vetting, processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

• Manage all shared accounts payable mailboxes
• Manage approval workflow in VIM - Vendor Invoice Management
• Post NPO and PO invoices as needed
• Process 3rd party account payable invoices
• Prepare and administrate regular payment runs (SAP to CITIdirect and RMB)
• Post & reconcile all payments processed (SAP to CITIdirect and RMB)
• Prepare monthly vendor age analysis
• Prepare & reconcile the vendors’ aging to vendor statements as required
• Prepare, Reconcile and Business Expense Claims & Company Credit Card Expenses
• Verify discrepancies on vendor, Business Expense Claims & Credit Card reconciliations and resolve reconciling items
• Assist the Corporate Finance team with any ad-hoc tasks that may arise
• Provide supporting documentation and GL downloads for auditing purposes
• Review new vendor & employee SAP take-on forms with correct authorization sign-offs
• Create new vendor accounts on INFORMATICA and file vendor application forms and supporting documentation
• Amend master data on INFORMATICA and file vendor supporting documentation

• Excellent interpersonal and communication skills
• Proactive attitude
• Methodical and structured approach to tasks
• Able to set priorities and clear targets
• Able to grow with the level of responsibilities and with the size and structure of the business
• Minimum of 2 years accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous