Accounts Payable Clerk; CH

Our client, a leading player in the Industrial IoT space, developing AI-augmented solutions within the digital productivity, workplace safety and employee healthcare sectors, has an opportunity available for an Accounts Payable Clerk to join our lean finance team in a half-day capacity.

The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging our integrated systems (Xero, inventory management system, and Approval Max). This position offers an opportunity to make an immediate impact in a supportive team while contributing to the operational scalability. This position is based at their Head Office in Somerset West, reporting to the Head of Finance.

• Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable.
• Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero.
• Execute payments via batch processing or EFT, post-Approval Max approval, and maintain vendor relationships.
• Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
• Manage the new vendor vetting process.

• Support month-end close by preparing accruals, and reconciliations to aid the accountant.
• Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
• Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
• Contribute to system enhancements where applicable.
• Ad hoc tasks as needed.

• Matric/Grade 12 with a relevant qualification (e.g., Diploma / Certificate in Accounting / Bookkeeping).
• 3-5 years in AP roles, ideally in engineering/manufacturing or project-based industries.
• Proficiency in Xero (essential), Approval Max, and Microsoft Office (MS Outlook, Excel).
• Familiarity with automation tools for OCR/invoice processing is a plus.

• Strong attention to detail
• Excellent communication (vendor-facing)
• Passionate about people and their development
• Ability to thrive in a fast‑paced, dual‑role setup
• Strong problem solving and analytical skills
• Diligent and firm, with high ethical standards
• Numerically astute
• Proactive approach to collections
• Technical aptitude and ability to learn software programs

• We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.
• Preference may be given in line with our client's Employment Equity plan and applicable legislation.
• Applicants must have the legal right to work in South Africa at the time of application.