Senior Creditors Controller

Reporting to:
Creditors Manager

Location:

Westlake
Location of this role will be moving to Montague Gardens in May 2027.

Cape Herb & Spice has grown from entrepreneurial roots into a global FMCG player, employing over 500 people and operating across 5 sites in Cape Town. Centered around innovation and quality, Cape Herb and Spice gives any candidate a great opportunity to gain extensive international experience and build an exciting career.

Purpose:

To effectively assist in the control of the end-to-end accounts payable function by ensuring the accurate and timely processing of supplier transactions, maintaining strong supplier relationships, supporting cash flow management, and ensuring compliance with company policies and statutory requirements. The Senior Creditors Controller is responsible for assisting in safeguarding the integrity of creditor accounts through robust reconciliations, financial controls, reporting, and continuous support of month-end and year-end financial processes.

Key Responsibilities:

• Process supplier invoices accurately and timeously
• Match invoices to purchase orders and delivery notes
• Ensure correct VAT treatment in line with SARS requirements
• Capture invoices onto the accounting system
• Prepare creditor reconciliations monthly and resolve discrepancies

• Prepare weekly and monthly payment runs
• Ensure payments are made according to agreed supplier terms
• Obtain required approvals before payments are released
• Manage ad-hoc and urgent payments where required

• Maintain accurate supplier master data
• Respond to supplier queries professionally and timeously
• Build and maintain strong relationships with suppliers
• Resolve pricing, quantity, and invoice disputes
• Address supplier concerns and ensure professional communication

• Review and approve supplier reconciliations
• Prepare and monitor creditors age analysis and GRN trial balance of suppliers
• Highlight overdue accounts and potential risks
• Prepare creditors reports as required
• Prepare Cash Flow Forecast reports as required
• Assist with month-end and year-end financial processes
• Perform general finance administration as required

• Ensure adherence to company financial policies and procedures
• Maintain proper documentation and audit trails
• Assist with internal and external audits relating to creditors
• Maintain strong internal controls over the creditors processes

• Accuracy of creditor reconciliations
• On-time supplier payments
• Reduction in outstanding and disputed invoices
• Compliance with internal controls and deadlines
• Strong numerical and reconciliation skills
• High attention to detail and accuracy
• Good understanding of VAT and accounting principles
• Proficient in accounting systems (e.g. Pastel, Sage, SAP, Syspro)
• Strong Excel skills
• Excellent communication and organisational skills
• Ability to work under pressure and meet deadlines

Education and Required Knowledge:

• Diploma or Certificate in Finance, Accounting, or Bookkeeping
• Accounting-related qualification advantageous
• 5–7 years’ experience in creditors/accounts payable
• Experience working with ERP or accounting systems (e.g., SAP, Syspro, Pastel, Sage)
• Strong knowledge of VAT and financial controls

Personal Characteristics:

• Strong financial and accounting knowledge
• Attention to detail and accuracy
• Strong problem-solving skills
• Excellent communication and relationship management
• Ability to work under pressure and meet deadlines
• High level of integrity and confidentiality
• Proactive and solutions-oriented
• Methodical and well-organised
• Team player with a professional attitude

To consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at  . Printed copies of this Processing Notice can also be accessed from the HR department. We kindly request that you read the HR Processing Notice to ensure that you understand how Libstar uses and processes your personal information.