Supervisor – Fund Services

The primary functions of a Supervisor is tocheck and supervise the tasks required to successfully complete a NAV(Being an A Signatory). In certain circumstances a Supervisormay also be required to perform these tasks. An additional function is to produce financial statements in accordance with the most relevantaccounting standards for anallocated portfolio of clients.

MAIN RESPONSIBILITIES AND DUTIES

• Check and authorisepayments (as an A Signatory) to ensure the payment has been correctly prepared and the correct instructions are going to be processed.
• Check and approvevaluations (as an A Signatory) to ensure all the required information has beencaptured and processed correctly resulting in the expected valuation movement.
• Supervise others toensure the accuracy, completeness and timeliness in performing the followingfunctions:
• Reviewing and ensureall documentation are in place for investment purchases and sales /distributions.
• Executing investmentpurchase transactions.
• Setting-up and capturing of investments on the relevant accounting system.
• Monitoring ofdistributions / sales proceeds receivable and capturing of these on the relevant accounting system.
• Preparation of accurate quarterly (pre fair market value and post fair market value) accounts(including capital statements for investors).
• Preparation of accurateexpense and accrual calculations, including management and admin feecalculation.
• Performing weekly cash reconciliations and proper investigation and resolution of any reconcilingdifferences.
• Performing daily cash management (including preparing payment and transfer instructions) and updating the cash transactions on the relevant accounting system.
• Capturing daily cashmovements as well as trades and updating transactions in the relevantaccounting system.
• Investigating and answering queries with auditors and clients.
• Ensuring compliance with company policy and procedures; client service level agreements and internal controls.
• Sending out valuatione-mails to pre-defined distribution lists.
• Preparation of calland distribution notices.
• Sending out call and distribution notices to pre-defined distribution lists.
• Monitoring and capturing of call money received and following up on outstanding calls.
• Completion and performing of other sundry administrative tasks, including filing of quarter end accounts.
• Completion of quarterly statutory returns.
• Accurately updatingand maintaining relevant sections in the KPI spreadsheet.
• Note:
  
  Although the primary function of a Supervisor is checking and supervising the above tasks,in certain circumstances a Supervisor may also be required to perform the above-mentioned activities.
• Coach and superviseother team members (including training and coordinating the training of newteam members) to ensure the team functions as a cohesive unit.
• Actively participate in ensuring all processes and procedures are properly documented and adhered toensure no accounting errors occur and the team has latency in place.
• Query and issue resolution within the team (whether it’s the relevant accounting system orsystem issues, or client or custodian issues) to ensure no queries or issuesresult in an error, breach or client dissatisfaction.
• Investigate errors,complete the required JTC error reporting process and implement the requiredremedial action in order to ensure the error is not repeated.
• Actively and continually identify and report high risk areas and gaps in processes to ensurethe identification and escalation of risks and gaps.
• Participate activelyin projects, specifically risk reduction and efficiency gain projects relevant to the related fund admin teams to ensure the successful implement and completion of the specific Fund Admin project actions and timelines.
• Check GFSC quarterlystatutory returns in order to ensure JTC satisfies the fund regulatoryobligations.
• In isolated instancesor where there’s an emergency be able to provide cover and checking in other teams and for other clients/funds to ensure the relevant client’s deadlines are achieved.
• Produce financial statements in accordance with the JTC policies and procedures accurately with the regulatory deadlines and the deadlines agreed with the client.
• To project manage theclient audit process according to an agreed timetable to ensure all parties are delivering as agreed and the manager is informed of any obstacles and/ordelays.
• Quickly and diligentlyaddress client queries and questions to ensure resolution thereof and to establish and maintain a good working relationship with client.
• Maintain investorregisters and ensure only authorized changes are made and that these are donein a timely manner.
• Subject to client approvals, respond to any investor queries that may arise.

ESSENTIAL REQUIREMENTS

• CA (SA).
• Completion of articles/trainee contract at an accounting/auditing firm.
• Good accounting and investment product knowledge.
• Minimum of 5 years investment fund administration or related experience (an advantage but not a prerequisite).
• Ability to produce work accurately, on time and sometimes under…