Assistant Financial Manager

An established manufacturing company based in Blackheath, Cape Town, is seeking an organised and proactive Financial Manager Assistant to support the Financial Manager in overseeing the day-to-day financial and administrative functions of the business.

Position Summary
The Finance & Accounts Coordinator is responsible for overseeing financial administration, accounts payable (creditors), cash flow monitoring, reconciliations, financial reporting support, and assisting management with financial controls and decision-making. The role bridges operational accounting and financial management, ensuring accurate financial records, strong supplier relationships, and timely reporting.


Key Responsibilities

Accounts Payable (Creditors)

• Process and verify supplier invoices.
• Prepare and manage supplier payment schedules.
• Reconcile supplier accounts monthly.
• Resolve supplier queries and discrepancies.
• Ensure compliance with payment terms and company policies.
• Maintain accurate creditor records and documentation.

Accounting & Financial Administration

• Perform bank reconciliations.
• Process journals and month-end adjustments.
• Reconcile general ledger accounts.
• Assist with monthly management accounts.
• Maintain fixed asset registers.
• Support audit preparation and external auditor requests.
• Ensure accurate financial record keeping.
• Prepare and process monthly payroll.
• Maintain payroll records and employee payroll information.

Cash Flow & Financial Management

• Monitor daily cash flow requirements.
• Prepare weekly and monthly cash flow forecasts.
• Assist management with budgeting and financial planning.
• Identify potential cash flow risks and recommend solutions.
• Monitor expenditure against approved budgets.

Financial Reporting

• Prepare monthly financial reports and analysis.
• Generate debtor and creditor age analyses.
• Monitor key financial performance indicators.
• Assist with variance analysis and reporting.
• Provide financial information to management as required.

Compliance & Controls

• Ensure adherence to financial policies and procedures.
• Maintain internal financial controls.
• Assist with VAT and statutory submissions.
• Support compliance with accounting standards and regulatory requirements.
• Identify opportunities to improve financial processes and efficiencies.

Minimum Requirements

• Diploma or Degree in Accounting, Finance, Bookkeeping, or related field.
• A professional accounting qualification or progress toward one is advantageous.

Experience

• 5+ years of experience in accounting and creditors administration.
• Experience in preparing management accounts.
• Experience with reconciliations, cash flow management, and reporting.
• Experience in SME or growing business environments preferred.

Technical Skills

• Strong knowledge of accounting principles.
• Advanced Microsoft Excel skills.
• Experience with accounting software:
  Xero
• Experience with payroll software:
  Simple Pay
• Understanding of VAT and statutory compliance requirements.
• Strong financial reporting and analysis skills.

Competencies:

• High attention to detail and accuracy.
• Strong numerical and analytical ability.
• Excellent organisational and time management skills.
• Ability to work independently and take ownership.
• Strong communication and relationship management skills.
• Problem-solving mindset.
• Ability to handle confidential information with discretion.