Debtors & Creditors Administrator

Role Overview

This role supports the Finance Department through accurate processing of debtor and creditor transactions, account reconciliations, customer and supplier liaison, cashbook administration, and audit support, contributing directly to the smooth financial functioning of the facility.

• Run monthly recurring invoices for residents using contract billing
• Create and issue invoices based on authorised requisitions
• Capture and maintain debtor information on Palladium
• Dispatch monthly invoices and statements to residents, family members, and financial managers
• Process credit notes and debit notes with authorised approval
• Allocate invoices to the correct general ledger accounts
• Verify and post receipts to the cashbook
• Follow up on outstanding debtor accounts and overdue balances
• Attend to debtor queries and correspondence
• Prepare age analysis and reconcile debtor control accounts
• Process and reconcile petty cash and cashbook transactions
• Reconcile credit card transactions
• Process supplier invoices and payment requisitions in the Accounts Payable module
• Prepare bi-monthly supplier payments and supplier reconciliations
• Liaise with suppliers regarding outstanding invoices
• Assist with annual and SARS audits by providing required documentation
• Attend Teams meetings regarding account variances
• Provide relief support for the Creditor Administrator and Debtors and Creditors Controller when required
• Maintain accurate filing of all finance-related documentation

• Grade 12 / Matric
• Relevant Finance or Accounting qualification or equivalent NQF Level 5 qualification advantageous
• 3–5 years’ experience in a Debtors and Creditors or Finance Administration role
• Experience working with accounting systems (Palladium advantageous)
• Computer literacy essential (all MS Office Packages, especially Excel)
• Strong reconciliation and numerical skills
• Excellent organisational and administrative skills
• High attention to detail and accuracy
• Ability to work independently and meet deadlines
• Excellent verbal and written communication skills
• Customer Service Excellence
• Relationship building
• Teamwork
• Planning and Organising
• Problem-solving oriented
• Self-starter
• Initiative and confidentiality