Accounts Administrator

Accounts Administrator

Department: Finance / Accounts

Reports to: Finance Manager / Senior Management

Employment Type: Full-time

We are looking for a highly organised and detail-focused Accounts Administrator to join our finance team.

The successful candidate will provide day-to-day accounts administration across four subsidiary companies, ensuring financial information is accurately recorded, checked and processed in a timely manner.

This role will involve working across multiple company accounts and projects, so a strong eye for detail, good organisational skills and the ability to manage competing priorities are essential.

• Reconcile company credit card transactions against receipts and supporting documentation.
• Check receipts for accuracy, completeness and appropriate business expenditure.
• Follow up on any missing receipts or discrepancies.
• Ensure transactions are correctly allocated to the relevant company, project and accounting category.

• Receive and process employee and subcontractor timesheets.
• Input timesheet information accurately onto the payroll spreadsheet.
• Check timesheets for completeness and accuracy before processing.
• Allocate labour costs to the correct projects within Quick Books.
• Identify and resolve any discrepancies or missing information with the relevant project managers or employees.
• Maintain accurate records to support payroll and project cost reporting.

• Process supplier and subcontractor bills through Dext and into Quick Books.
• Carry out the relevant checks before invoices are processed, including:
  • Checking delivery notes have been received against the correct purchase order.
  • Correct supplier/subcontractor details.
  • Invoice date and number.
  • VAT treatment and calculations where applicable.
  • Correct company allocation.
  • Correct project/job allocation.
  • Appropriate supporting documentation and authorisation.
  • Checking for duplicate invoices.
• Ensure invoices are accurately coded and recorded in Quick Books.
• Liaise with suppliers, subcontractors and internal staff where clarification or additional information is required.

• Provide general administrative support to the finance function across all four subsidiary companies.
• Maintain accurate and organised financial records.
• Assist with account reconciliations and resolving discrepancies.
• Ensure financial information is entered accurately and within required deadlines.
• Support the Finance Manager with other accounting and administrative duties as required.
• Maintain confidentiality when handling financial and payroll information.

• Previous experience in an accounts administration or finance administration role.
• Experience in the construction industry is desirable.
• Good understanding of basic accounting processes.
• Experience processing invoices and financial transactions.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to work across multiple companies and projects.
• Experience with Quick Books would be advantageous.
• Experience with Dext would be advantageous.
• Good Excel/spreadsheet skills.
• Ability to identify discrepancies and resolve issues proactively.
• Good communication skills and the confidence to liaise with colleagues, suppliers and subcontractors.
• Ability to work independently while also being an effective member of the wider finance team.

• Accurate and methodical – takes pride in maintaining accurate financial records.
• Organised – able to manage information across four separate companies and multiple projects.
• Reliable – able to meet deadlines and manage regular finance processes.
• Proactive – confident in identifying…