Receptionist, Administrative​/Clerical

Purpose

Front desk effectiveness

• Act as the first point of contact, receiving clients and visitors in a friendly, courteous and welcoming manner.
• Assist walk-in and collection customers and liaise with dispatch / sales department to process the customer orders.
• Process customer credit card payments as required and capture details onto credit card spreadsheet.
• Provide directions, show people where to wait, notify relevant staff of someone’s arrival.
• Maintain the reception area, keeping it neat and free of clutter. Arrange additional cleaning as and when required.
• Help maintain workplace health and safety by issuing, checking and collecting PPE required.
• Managing KF Service Providers and ensuring that all contracted services are carried out fully.
• Assist job seekers by advising them where to drop off CV's.

Finance and Office administration support

• Capture banking onto Palladium
• Provide administrative support to the accounting department.
• Support the efficient running of accounts office daily operations.
• Additional Adhoc duties as required from time to time.

Switchboard controller

• Answer incoming calls in a friendly, helpful and timely manner.
• Screen and forward incoming phone calls while providing basic information when needed.
• Maintain up to date employee and department directories.

Payroll Admin

• Distributing a daily roll call list.
• Distributing weekly clock reports
• Issuing of clock in tag / card and loading of new employees onto the system.
• Assist employees with time and attendance related queries, as needed.
• Issuing of clock in tag / card and loading of new employees onto the system.

Office Admin Support

• Provide administrative support to the accounting department.
• Support the efficient running of accounts office daily operations.
• Additional Adhoc duties as required from time to time