Studio Coordinator

IMA is a creative agency that builds brands people want to be part of. We are looking for an organized and proactive Studio Coordinator to join our Studio Operations team. This role is essential for helping to manage resource and administration across our busy department.

If you are a reliable team player who works well under pressure and has a keen eye for detail, we want to hear from you.

• A chance to develop your career within an award-winning, people-first creative agency
• Member of the Institute of Practitioners for Advertising
• Access to Paymenow and Payjoy to aid with financial wellbeing
• Enrolment into Medical Aid and Medical Insurance Gap Cover
• Disability cover
• The chance to become a part of a growing studio
• Global office locations
• Group life cover

As a Studio Coordinator, you will support the management of resources and administration within the studio. You will report to the Studio Operations Director and assist with project timings, schedules, and deliveries. Your role is vital in ensuring that our creative teams have everything they need to complete projects successfully and on time.

• Assisting the Studio Operations Director and the 3D and DX departments with project timings, scheduling, and delivery
• Assisting client services with project management, timings, and schedules
• Making sure the 3D and DX teams have all necessary assets in advance to complete their projects
• Maintaining regular dialogue with traffic and checking in with the heads of creative and client services
• Liaising with the wider creative teams to plan upcoming work
• Monitoring time utilization and ensuring projects remain within budget and timescales

• At least 2 years of experience in a similar role
• Excellent communication skills and telephone manner
• Strong time management and organizational abilities
• Competency in preparing quotes, proposals, and timing plans
• Ability to multitask and work effectively under pressure and stress
• A positive, polite attitude and a self-motivated work ethic

We’re curious. We challenge. We commit.
These principles shape how we work — with each other, with clients, and with the world.

We welcome applications from people of all backgrounds, perspectives, and experiences. If this Studio Coordinator role sounds like a fit, we’d love to hear from you.