Executive Assistant

Responsibilities

• Executive Assistant / Secretarial qualification.
• Office Management Diploma will be advantages
• At least 6 years of working experience as an executive assistant or other relevant administrative support experience.
• Proficient computer skills, including MS Office Suite; scheduling appointments / updating calendar is a must.
• Excellent written and verbal communication skills.
• Excellent time management and prioritization skills.
• Able to concentrate on multiple problems / tasks at once.
• Ensure the daily the schedule of the Country Manager is well managed.
• To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.
• Manage major events with logistical and administrative support.
• To follow up on key actions / tasks to ensure timely execution to meet established deadlines.
• To assist in completing and / or co‑coordinating activities as related to assigned department projects / assignments.
• To keep track of timelines for submission or completion of reports.
• To assist in PowerPoint presentations, gathering and summarising information from various sources requested; create and format reports and presentation materials.
• To manage all incoming visitors and provide support with the logistical requirements.
• To maintain an efficient document‑management system and ensure accessibility of information.
• To arrange and co‑ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.
• To raise Purchase Orders via SAP system.
• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner.
• To monitor departmental expenses.
• To manage the Vodacom account including maintaining the asset register in this regard.
• To manage the application of company credit cards.
• To compile Accrual Reports and provide support on the quarterly forecast budgeting process.
• Responsible for general office management Canteen supplies, office maintenance is
• Manage Receptionist and Bidvest Cleaner.
• Assist with Ad‑hoc personal requests from Country Manager

• High attention to detail
• Excellent verbal and written communication skills
• Present good problem‑solving skills
• Manage processes end to end
• Proactive and able to work independently
• A high degree of flexibility and initiative
• Ability to work in a fast‑paced environment
• Exceptional planning and organisational skills
• Ability to build strong relationships with internal and external stakeholders

• The incumbent should be punctual at all times
• Deadline driven
• Operate with a high degree of integrity