Administrative and Workshop Assistant

Duties & Responsibilities

Administrative Support

• Answer incoming telephone calls professionally and direct enquiries appropriately.

• Perform general office administration and clerical duties.

• Organise and maintain both paper-based and electronic filing systems.

• Capture data accurately and prepare correspondence, reports and other business documents.

• Take minutes and notes during meetings and distribute where required.

• Order, monitor and replenish office supplies.

• Provide administrative support to team members and departments on various projects and tasks.

Parts and Inventory Administration

• Manage and maintain parts inventory and stock levels.

• Issue parts to technicians and team members in accordance with Company procedures.

• Complete and process store requisitions accurately.

• Assist with stock control activities, including receiving, sorting, counting and organizing inventory.

• Support the efficient operation of the parts department through accurate record-keeping and inventory management.

Systems and Data Management

• Capture and maintain accurate information on Company systems.

• Assist with quotations and related administrative functions using SYSPRO (training can be provided, although previous exposure would be advantageous).

• Utilise Microsoft Office applications effectively for reporting, communication, and data management.

General Support

• Act as an all-round support resource, assisting various departments as operational needs arise.

• Maintain a positive, flexible and service-oriented approach to work.

• Operate effectively under pressure and manage multiple priorities simultaneously.

• Adhere to company policies, procedure sand safety requirements.