General Administrator – Mensch

Mensch activates, supports, and empowers the Jewish community to create positive social change in South Africa. They provide training and networking to social change-makers, facilitate immersive volunteering, and offer philanthropic advice and services to achieve their mission.

Full-time, Permanent, Work

Cape Town, Gardens

Posted 6 days ago

• Organisational Administration Support
• Working with Executive Director providing administrative support for Mensch organisational work and projects.
• Manage and maintain Mensch’s stakeholder database.
• Create and maintain a digital and paper filing system for general admin and all projects.
• Daily office administration:
  Receive and distribute mail and packages, schedule courier deliveries, order office supplies, and execute other office administrative support as needed.
• Execute project and organisational bookkeeping tasks such as creating invoices, managing bills, and tracking payments.
• Organise and coordinate internal and external meetings.
• Take detailed notes during team, client, and board meetings, and produce minutes. Combined use of AI tools and referring to own notes to ensure accuracy.
• Adhere to organisational budget by monitoring expenses and implementing cost‑saving measures.
• Create MS Office Templates for organisation and programme needs.
• Project Administration Support
• Attend, manage and provide logistical support of planning, setting‑up, and running of events to include venue and vendor bookings, catering, merchandise, and procurement (online & in‑shop)
• Manage and develop vendor and resource database.
• Administrative support for the distribution of event marketing and RSVP processes on Mailchimp, email, Quicket, Zoom, social, and print media.
• Provide administrative support for online Zoom workshops.
• Capture participant feedback for monitoring and evaluation purposes to support programme improvement and development.
• Admin support for project management using Excel and  (or similar CRM).

The ideal applicant will have the following demonstrable competencies:

• Work experience and industry exposure
• At least 5 years’ experience in an administrative or coordinator role
• A qualification in Administration would be advantageous.
• Exposure to the non‑profit sector/ Mensch/ and the Jewish community is advantageous.
• Strong Communication and Interpersonal skills
• Strong interpersonal skills with the ability to communicate effectively.
• Excellent writing skills, with a clear and concise communication style
• Ability to effectively liaise with people of all ages and stages of life.
• Ability to communicate telephonically effectively and professionally.
• Self-Management and Teamwork:
  Ability to work as a collaborative team member in an open‑office environment.
• Excellent Administration and Organisational Skills
• Methodical and process‑oriented with the ability to develop and implement systems and processes to streamline operations.
• Excellent organisation, planning, and multi‑tasking skills with the proven ability to set priorities and meet tight deadlines with minimal supervision.
• Ability to observe standard office policies and procedures.
• Digital fluency:
  Ability to acquire and maintain proficiency in all requisite computer applications, software, and tools to successfully perform job responsibilities and duties. This includes the Microsoft Office suite, , Mailchimp, Facebook, Whats App, and Quicket
• A flexible, self‑driven individual with strong attention to detail.
• A proactive individual who uses their initiative to ensure that service and performance are always to a high standard.
• Able to work autonomously while maintaining open channels of communication with a team.
• Specific Requirements
• Takes initiative,…