Commercial Litigation Secretary Job Cape Town area,South Africa,Administrative/Clerical

Key Responsibilities

Provide strong administrative and organisational support, including diary management, arranging meetings, answering telephone calls and tracking messages in the absence of legal professionals.
Amend and format complex documents, including working with track changes, cross-referencing, footnotes, comments, PowerPoint and related document functions.
Annotate, highlight, redact, collate and compress large sets of PDF documents.
Prepare, organise and arrange physical and electronic documents.
Perform dicta phone and copy-typing of documents.
Prepare and maintain resource and client files.
Administer and organise the day-to-day requirements of the legal practice.
Prepare client accounts, post time daily, monitor payments to service providers, and monitor outstanding debtors and trust balances.
Develop and maintain electronic and physical filing systems, ensuring that filing is accurate and kept up to date.
Maintain and update client contact details.
Capture timesheets for professionals.
Prepare pre-bills and billing memos and send these to clients.
Manage debtors in conjunction with the accounts department and clients.
Handle FICA administration, including engaging with clients and the internal FICA department, tracking required documentation and following up to ensure FICA requirements are met.
Manage the team's electronic diary, including commercial deadlines and court dates.
Provide general office and personal administration support.

Requirements

Minimum of 5 years' experience as a Commercial Litigation secretary within a law firm .
Excellent knowledge of MS Word and Office 365 .
Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
Dictaphone Typing Knowledge of iManage would be advantageous.
Matric is essential.
Knowledge of High Court procedure and documentation would be advantageous.

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