Deputy Company Secretary; CPT

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The Santam Group of companies has a position available for a seasoned Deputy Company Secretary who will be based in Tygervalley, Cape Town.

The successful incumbent will provide company secretarial services to the Santam Group of companies by assisting the Group Company Secretary with ensuring compliance will all applicable statutory regulations and corporate governance practices.

He/she will be a key Group governance functionary and will liaise closely with the Boards of directors, executive management, senior management representatives and the heads of control functions by providing strategic input, organizing and facilitating meetings, preparing and distributing meeting packs as well as overseeing and maintaining meticulous and accurate company records. This includes drafting and submitting regulatory submissions on behalf of the Santam Group of companies, oversee statutory audits as well as facilitate effective communication between key stakeholders.

• Overseeing the maintenance, administration and legal entity management of the companies within the Santam Group, by ensuring compliance with applicable local and international regulatory requirements. This includes fulfilling an oversight role over the drafting and management of legal and statutory filings as well as overseeing the Group of companies’ annual returns and CIPC administration;
• Prepare, coordinate and distribute Board submissions and meeting packs effectively and within the agreed timelines (including drafting agendas, the minutes of meetings and related Board papers in a concise and accurate manner);
• Ensure that the Company’s governance framework is appropriately developed, embedded, maintained and communicated to key stakeholders;
• Assist the Group Company Secretary with the administration of Santam’s Board evaluations and statutory and/or corporate governance audits;
• Keep abreast of regulatory and statutory changes and policies that might affect the Santam Group of companies. This includes reviewing all amendments to, or regulations and practice notes issued under the auspices of the Companies Act, insurance legislation and/or corporate governance related regulatory requirements and guiding the Boards of directors and executive management on the implication thereof on Santam’s Group of companies;
• Assist the Group Company Secretary with ensuring compliance with the Companies Act and other related regulatory requirements and governance standards as well as the Debt and Specialist Securities Listings Requirements of the JSE Limited. This includes drafting and coordinating SENS announcements as and when required;
• Assist with overseeing the maintenance of share registers, shareholder communication and coordinating the processing and payment of dividends;
• Oversee the maintenance and updating of Company records (both physical and digital) by applying document control. This includes drafting, updating and/or reviewing MoIs, legal, contractual and/or compliance related documentation as and when required;
• Maintain and safeguard the confidentiality of all company secretarial, statutory records and other corporate documents in the best interest of Santam and its key stakeholders;
• Oversee and assist with the induction, orientation, the ongoing training and empowerment of directors, including assessing the specific training needs of the Board and executive management that are associated with their fiduciary and/or other governance responsibilities;
• Provide assistance and company secretarial support services to the Group Company Secretary on a continuous basis;
• Assist with the…