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Commercial Secretary
Job in
Cape Town, 7561, South Africa
Listed on 2026-10-14
Listing for:
Dante Personnel Recruitment (Pty) Ltd
Full Time
position Listed on 2026-10-14
Job specializations:
-
Administrative/Clerical
Legal Secretary -
Law/Legal
Legal Secretary
Job Description & How to Apply Below
CAPE TOWNMARKET RELATED SALARY, DEPENDING ON EXPERIENCE Minimum requirements
- Minimum 5 years experience as a secretary in a law firm
- Excellent knowledge of MS Word programmes (more specifically Office 365)
- Basic knowledge on Aderant Expert (CMS) accounting system would be advantageous
- Knowledge of iManage would be advantageous
- Matric essential
- Strong administration and organisational skills (diary management, arranging meetings, answering telephone calls and tracking messages in the absence of lawyers)
- Amendments to and formatting of complex documents (ability to work with track changes, cross-referencing, footnotes, comments, PowerPoint, etc.)
- Annotating, highlighting, redacting, collating and compressing large sets of PDF documents
- Preparing, organising and arranging physical and electronic document
- Dictaphone and copy-typing of documents
- Preparing resource and client files
- Administering and organising legal practice
- Preparing accounts for clients, posting time daily, monitoring payments to service providers, monitoring outstanding debtors and trust balances
- Developing and maintaining electronic and physical filing systems and ensuring that the filing system is kept up to date
- Maintaining/updating client contact details
- Capturing timesheets for professionals
- Preparing pre-bills and billing memos (sending same to clients)
- Managing debtors with the accounts department and clients
- FICA administration: engaging with clients and internal FICA department, tracking documents and following up to ensure the FICA requirements are met
- Managing team's electronic diary, including commercial deadlines and court dates
- General office and personal administration
Position Requirements
5+ Years
work experience
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