Health, Safety, Security & Environment Admin

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is a leading professional services firm specializing in real estate and investment management. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate. Our Health, Safety, Security & Environment (HSSE) team ensures that every JLL workplace meets the highest standards of safety and wellbeing.

The EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools. This is an excellent opportunity for an organized, safety-focused professional to build expertise in emergency management while working with diverse teams across multiple countries.

You'll have real impact, clear ownership, and the chance to develop your career within a global leader in real estate and facilities management.

• Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites
• Maintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact lists
• Monitor site compliance with E-Prep requirements and elevate gaps to regional EHS managers in a timely manner
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools
• Track and follow up on corrective actions arising from drills, audits, and inspections through to closure
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster management
• Assist with E-Prep-related audits, inspections, and risk assessments
• Liaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documented
• Prepare regular E-Prep status reports and KPI summaries for leadership
• Support the review and closure of E-Prep work orders within facility management systems
• Provide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities require
• Assist with data entry, document formatting, and record-keeping across EHS programmes
• Help maintain shared drives, filing systems, and knowledge repositories
• Support other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managers

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination
• Knowledge of emergency preparedness regulations and standards applicable within EMEA
• Experience with facilities management or…