Administrative Associate

Are you immediately available for a 4-month contract in the Northgate, Paarden Eiland area, with minimum 5 years admin experience?

Our international client is seeking a highly organised and experienced Project Administrative Associate with strong knowledge of Quick Books Desktop (or Pastel/Sage) and advanced Excel skills to oversee product supply administration.

This is a highly professional, fast-paced, and demanding role, ideally suited to a team player who demonstrates discretion, diplomacy, confidentiality, and excellent communication skills.

Requirements:

• Matric, additional qualification as an Administrative Assistant or Secretary advantageous
• Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Excellent written and spoken English (international clients)
• Working knowledge of office equipment, like printers
• High proficiency in MS Office, MS Excel, Quick Books Desktop (or high level of proficiency in Pastel or Sage), this is essential and non-negotiable
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Team member and comfortable in an open office environment
• Strong discretion, diplomacy, and confidentiality principles

Duties and Responsibilities::

• Answering and direct phone calls
• Organize and schedule appointments with administrative software
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Assist in data capturing & receiving stock into Quick Books & loading
• Maintain filing system/s and make suggestions where applicable, to streamline
• Update and maintain office policies and procedures
• Order office supplies and research new deals & suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as a point of contact for internal and external clients
• Liaise with executive and senior management to handle requests & queries