Office Administrator; Ultra-Luxury Safari

Agency:
Safari JOBS

Posted On: 12 Oct 2026

Reference Number: 0000944

City:
Cape Town (Claremont Region)

Province:
Western Cape

Country:
South Africa

Contract Type:
Permanent

Industry Sector:
Accommodation / Hospitality

Availability:
Monthly remuneration of approximately: R20, 000.00 – R34, 000.00 NEG. DOE etc.

• Clear criminal record
• Excellent employment track record – references will be verified
• Clear written and verbal communication skills, with a polished, confident and professional telephone and email manner
• Minimum 2 years’ experience in office administration, office coordination, executive assistance, sales support or a similar administrative support role, preferably within the luxury hospitality, tourism or travel sector
• Excellent organisational skills, with the ability to manage multiple priorities, maintain accurate records and meet deadlines
• Strong attention to detail and a careful, methodical approach to checking documents, figures and information
• High levels of discretion, reliability, accountability and professionalism when handling confidential information
• Confident working with Microsoft Office, particularly Outlook, Word and Excel, and comfortable learning CRM and other business systems
• Experience coordinating diaries, meetings, documents, invoices, spreadsheets or budgets
• Ability to work independently, use initiative, anticipate what needs to be done and follow tasks through to completion
• Willingness to provide occasional remote reservations support on designated alternate weekends
• Eligible to work in South Africa and able to work from the company’s Cape Town office

• An understanding of luxury hospitality, safari or the leisure travel trade
• Previous reservations experience within hospitality or travel, and or familiarity with CRM or Hospitality Reservations systems
• Airtable and/or Protel experience

• Highly organised, dependable and proactive
• Calm and practical when priorities change or several deadlines coincide
• A natural finisher who notices finder details, closes loops and does not need repeated reminders
• Approachable and collaborative, with the confidence to communicate with colleagues and external partners
• Service minded and committed to representing the brand to a high professional standard
• Adaptable and willing to assist with a variety of administrative tasks as business needs require

Description:

Safari JOBS is recruiting for a highly organised, proactive and dependable Office Administrator to join the Cape Town office of an award-winning ultra-luxury safari company. Representing one of the most exclusive names in the luxury safari space, the company is known for delivering exceptional guest experiences, beautifully considered service and a highly personalised standard of hospitality to an international clientele. This is an administration-first position, providing high-quality administrative, organisational and coordination support to the Commercial Manager and wider commercial team.

The successful candidate will play an important role in keeping the team’s day-to-day operations organised, accurate and running smoothly through effective diary and meeting management, accurate documentation, financial administration, office coordination and reliable follow-through on tasks. The role will also provide practical assistance with trade communication, marketing activities, commercial administration and reservations when required. The ideal person will be comfortable taking ownership of tasks, following things through and using their initiative to find practical, sensible solutions when needed.

This is not a staff-management position. The focus is on strong administration, organisation, accuracy, initiative and dependable follow-through.…