Personal Assistant

Job in Cape Town, 7561, South Africa

Listing for: Arch Staffing SA

Full Time position
Listed on 2026-10-21

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin

Duties and responsibilities

Manage the CEO's calendar end-to-end: schedule, prioritize, and protect time across internal meetings, board commitments, and external stakeholders
Coordinate domestic and international travel including flights, hotels, ground transport, visa arrangements, and detailed itineraries
Screen, draft, and triage executive email and correspondence, ensuring the CEO sees only what requires direct attention
Prepare briefing documents, background research, and talking points before board meetings, investor calls, and media appearances
Act as primary gatekeeper and first point of contact for executives, board members, investors, and high-priority external parties
Track action items and follow-up commitments from meetings; chase deadlines across departments on the CEO's behalf
Manage expense reporting, invoice approvals, and reimbursement submissions in accordance with company policy
Coordinate logistics for company offsites, leadership team events, and speaking engagements including venue, A/V, and attendee communications
Handle confidential personal tasks as directed: household scheduling, family travel, gift procurement, vendor management
Anticipate the CEO's needs by maintaining awareness of their priorities, relationships, and upcoming commitments across all contexts

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