Administrative Assistant

Job in Cape Town, 7561, South Africa

Listing for: Arch Staffing SA

Full Time position
Listed on 2026-10-21

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator
Business
Office Administrator/ Coordinator

Duties and responsibilities

Manage calendars, schedule meetings, and coordinate conference room reservations for one or more busy managers
Draft, proofread, and send professional correspondence, including emails, memos, and formal business letters, on tight deadlines
Prepare meeting agendas, take accurate minutes, and distribute follow-up action items to every stakeholder afterward
Handle incoming calls, direct inquiries to the appropriate departments, and manage shared voicemail and email inboxes
Arrange business travel, including flights, hotels, ground transportation, and detailed day‑by‑day itineraries for traveling executives
Process expense reports, reconcile receipts against monthly credit card statements, and submit reimbursements accurately and on time
Maintain electronic and paper filing systems, ensuring documents stay organized, current, and easy to retrieve on demand
Order and track office supplies, manage vendor accounts, and process routine purchase orders within an approved budget
Coordinate onboarding logistics for new hires, including workspace setup, badge access, and new equipment procurement
Review and edit AI‑drafted meeting notes, emails, and summaries for accuracy before they reach clients or leadership

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