Project Planner

Below is the updated Project Planner Job Profile with Contracts Manager added to the contractual notification responsibility.

Job Profile:
Project Planner

• Position: Project Planner
• Location: Midrand / Project Sites as required
• Department: Commercial / Project Controls / Operations
• Reports to: Head of Commercial / Contracts Manager / Project Manager

The Project Planner is responsible for preparing, updating, monitoring, and reporting on project programmes for tender submissions and active construction projects. The role ensures that all project programmes are aligned with the project methodology, scope of work, pricing, resources, site progress, contractual requirements, and operational planning. The Project Planner tracks progress against the approved programme, identifies delays, slippages, risks, constraints, and over-runs, and assists the project team with recovery planning and programme-related reporting.

The role also supports Project Managers, Contracts Managers, Estimating, Commercial, Operations, and Site Teams by maintaining accurate programme records, progress reports, project documentation, and planning information.

• Prepare project programmes for tender submissions and active construction projects.
• Develop realistic project timelines, milestones, deliverables, and activity sequences.
• Ensure project programmes align with the tender methodology, pricing, scope of work, resources, and construction approach.
• Liaise with the Estimating Department to ensure that programmes support the tender methodology and pricing assumptions.
• Assist with preparing project proposals, time frames, schedules, and programme‑related information for submission.
• Create and update project organograms where required for tender or project submissions.
• Assist in collecting management and operational requirements and converting them into project plans or project pipelines.

• Update project programmes in Microsoft Projects, CCS Candy, Build Smart, or other approved project management systems.
• Monitor planned versus actual progress on all relevant projects.
• Track project progress against approved baselines, milestones, deliverables, and deadlines.
• Monitor site progress, workload, productivity, sequencing, and programme constraints.
• Identify delays, slippages, critical activities, and risks that may affect the project programme.
• Advise Project Managers, Contracts Managers, Commercial, and Operations of programme risks and delays.
• Assist in developing recovery plans where delays or programme slippages are identified.
• Ensure that project teams understand time constraints, deadlines, milestones, and programme requirements.

• Prepare and submit daily, weekly, and monthly programme and project progress reports.
• Track, review, and report on daily site reports, weekly site reports, and progress submissions.
• Provide timely project status updates to Project Managers, Contracts Managers, Commercial, Operations, and relevant stakeholders.
• Report on project over-runs relating to schedule, booked hours, materials, budget, and project progress.
• Prepare progress updates using Excel, Build Smart, Microsoft Projects, CCS Candy, or other approved systems.
• Report and escape project delays, programme risks, documentation gaps, and site performance concerns to management.
• Assist with weekly and monthly monitoring of budgets where programme information affects cost, resources, or progress.

• Monitor the impact of delays, late instructions, resource constraints, procurement delays, design changes, weather, access restrictions, and other project events on the programme.
• Assist with identifying critical path activities and areas of programme pressure.
• Assist the project team with recovery planning and revised sequencing where required.
• Maintain records of programme changes, revisions, updates, delays, and recovery measures.
• Ensure that programme revisions are communicated to the relevant project stakeholders.
• Support the project team in maintaining realistic and achievable project…