Accounts Payable Assistant

Overview

Accounts Payable Assistant role within the Finance department. Reporting to the Accounts Payable Manager, this position sits within our Accounts Payable team and involves verifying invoices, matching them with purchase orders, resolving discrepancies, maintaining vendor records, and scheduling payments. AP staff ensure compliance with internal controls, support month-end closing activities, and contribute to accurate financial reporting. Strong attention to detail, organizational skills, and the ability to work effectively with both internal teams and external vendors are essential.

• Process supplier invoices accurately and in a timely manner, ensuring correct coding and adherence to company policies.
• Perform matching of invoices and purchase orders, resolving discrepancies with internal teams.
• Prepare and schedule weekly or monthly payment runs, including electronic payments.
• Maintain up-to-date vendor records and respond promptly to supplier enquiries.
• Reconcile supplier statements and follow up on outstanding items to ensure accounts remain current.
• Support month-end close activities and ledger reconciliation.
• Monitor invoice approval workflows and proactively chase outstanding approvals.
• Ensure compliance with internal controls, audit requirements, and relevant financial regulations.
• Identify opportunities to streamline AP processes and improve efficiency.
• Collaborate with Procurement, Finance, and Operations teams to resolve issues and support overall financial accuracy.

• Minimum of 3 years experience as part of a Finance team
• Accounts payable experience is essential
• Excellent communication skills
• Experience in managing relationships internally or externally
• Excellent computer knowledge; strong Excel skills are essential including experience working with large volumes of data
• Accounting and bookkeeping background is desirable with some Accounts Receivable experience as you may be asked to cover during busy times
• Fluent English speaker

• ☀️ Time Off: 25 days annual leave + public holidays
• 🎂 Birthday Leave:
  One extra day off to celebrate
• 💰 Company Pension Scheme
• 📞 Employee Assistance Programme (EAP) for wellbeing support
• 🏃♀️ Ekc Olympics:
  Global team activity challenges
• 📚 Unlimited access to Pluralsight for continuous development
• 🌱 Real opportunities to grow, including international progression

• ⭐️ Microsoft’s 2023 Rising Star Security Partner of the Year
• 🚀 First Irish Microsoft MSP to achieve all four Microsoft Security Specializations
• 🏅 Ranked 4th fastest-growing technology company in the Deloitte Fast
  50 Awards
• 🌈 A culture rooted in diversity, equality, inclusion & belonging
• 🎉 A commitment to internal mobility and career progression
• ✨ Flexible, family-friendly working at the heart of our culture
• 🔐 Proud to be your trusted security-first Managed Service Provider chosen by IT leaders to drive operational efficiency, scale smarter and stay ahead of risk.