Finance Administrator; Accounts Payable

Position: Finance Administrator (Accounts Payable)

Location: Cape Town, South Africa

Purpose of the Role

The Finance Administrator (Accounts Payable) plays a vital role in ensuring the accurate and timeous processing of supplier invoices, payments, and reconciliations. This role maintains a well-controlled accounts payable environment, supports internal/external stakeholders, and assists the broader finance team in maintaining financial governance and operational excellence.

• Process supplier invoices accurately and timeously, ensuring correct GL and departmental allocations.
• Maintain accurate supplier master data in compliance with internal controls and policies.
• Reconcile supplier statements to the accounts payable ledger and resolve discrepancies promptly.
• Prepare supplier payment schedules, obtain proper authorization, and process approved payments.
• Reconcile prepaid expenses and assist with event and project financial administration.
• Monitor honoraria and volunteer payment schedules for accurate execution.
• Support month-end and year-end closing processes (accrual listings, prepayments, reconciliations).

• Prepare required banking information for payment processing.
• Extract bank statements from online platforms and import transactions into the ERP system on a timely basis.
• Capture beneficiary details accurately on the banking system.
• Assist in monitoring weekly cash outflows and maintaining financial records.

• Maintain organized filing systems for all financial records and supporting documentation.
• Provide documentation required for internal and external audits.
• Assist with finance mailbox management, general queries, and continuous process/system improvement initiatives.

• Education: Grade 12 with Mathematics and Accounting. A finance-related diploma or certificate is highly advantageous.
• Experience: 2 to 3 years’ dedicated experience in a finance or accounts payable administration role.
• Technical
  
  Skills:
  
  Proven experience with supplier invoice processing, reconciliations, and payments. Proficiency in MS Excel and accounting systems (e.g., Sage Intacct, Sage Evolution, Xero, or Pastel).
• Advantageous: Experience with approval workflows, digital financial tools, and internal control frameworks.
• Accuracy: Meticulous attention to detail and strong numerical/reconciliation skills.
• Communication: Excellent interpersonal skills with a service-oriented mindset toward internal and external queries.
• Organization: Outstanding time-management, prioritization, and problem-solving abilities.
• Teamwork & Independence: Ability to work collaboratively within a team while managing independent responsibilities responsibly.

. Skillset

Required:

Accounts Payable, Invoice Processing, Reconciliations, Payments, GL and Departmental Allocations, Supplier Master Data Management, Financial Governance, Operational Excellence, Financial Reconciliations, Payment Scheduling, Authorization Processes, Prepaid Expenses Reconciliation, Event and Project Financial Administration, Honoraria and Volunteer Payment Monitoring, Month-end Closing, Year-end Closing, Accrual Listings, Prepayments, Banking Information Preparation, Bank Statement Extraction, ERP System Transaction Import, Beneficiary Data Capture, Cash Flow Monitoring, Financial Record Maintenance, Audit Documentation, Compliance, Filing Systems, Finance Mailbox Management, Process Improvement, System Improvement, MS Excel, Accounting Systems, Sage Intacct, Sage Evolution, Xero, Pastel, Approval Workflows, Digital Financial Tools, Internal Control Frameworks, Attention to Detail, Numerical Skills, Interpersonal Skills, Service-Oriented Communication, Time Management, Prioritization, Problem Solving, Teamwork, Independent Work

Finance Administrator (Accounts Payable) Cape Town, Western Cape, South Africa