Pharmacy Financial Administrator

Faircape Health | Western Cape

Faircape Health operates world-class healthcare centres within luxury lifestyle retirement villages across the Western Cape. Our facilities provide high-quality sub-acute, rehabilitation, and long-term care services supported by multidisciplinary teams and well-structured operational systems.

We are seeking a detail-driven and organised Pharmacy Financial Administrator to oversee and coordinate pharmacy-related financial and stock control processes. This role plays a critical part in ensuring accurate billing, supplier reconciliation, and inventory management within a regulated healthcare environment.

If you are numerically strong, methodical, and thrive in a structured clinical setting, this opportunity offers stability, responsibility, and meaningful impact.

At Faircape, we value our medical professionals and provide a stable, well-resourced clinical environment where quality care and professional autonomy are prioritised. Our benefits include:

• Above-market salaries – recognising your expertise, responsibility, and clinical experience
• Quarterly performance bonuses – rewarding contribution and patient outcomes
• Long-service leave – acknowledging loyalty and sustained commitment
• Structured, well-supported clinical environment – work alongside experienced multidisciplinary teams
• Job security within an established healthcare group – nearly 40 years of trusted operations
• Step into a role that blends clinical insight with operational leadership
• Supportive clinical governance and ethical leadership – enabling focus on patient care rather than administration

Supplier Invoice & Financial Administration

• Capture and process supplier invoices for pharmaceutical and surgical items
• Verify invoices against stock received and investigate discrepancies
• Assist with resolving creditor queries and supplier account reconciliations
• Maintain accurate filing and financial documentation
• Support month-end financial processes

Patient & Ward Billing

• Ensure accurate and timely billing of ward stock and non-ethical items
• Investigate billing discrepancies and resolve variances
• Maintain accurate records of items issued from controlled and emergency stock
• Ensure daily completion of billing processes

Stock Control & Inventory Management

• Maintain accurate stock levels within pharmacy and related storerooms
• Perform daily, weekly, and monthly stock counts
• Monitor par levels and assist with stock ordering
• Investigate stock variances and process approved adjustments
• Manage short-dated, damaged, or redundant stock returns
• Ensure accurate stock transfers between locations
• Support barcode accuracy and system alignment

Operational & Administrative Support

• Assist with charge sheet management and updates
• Provide support to pharmacy and clinical teams on stock-related matters
• Maintain accurate reporting of stock and billing discrepancies
• Contribute to continuous process improvement and adherence to SOPs

Qualifications

• Postgraduate qualification in Finance, Accounting, or related field
• Healthcare or pharmacy-related financial administration experience advantageous
• Pharmacy assistant qualification advantageous

Experience

• Proven experience in financial administration (healthcare/pharmacy preferred)
• Experience as a pharmacy buyer or equivalent would be advantageous
• Experience in stock management within a pharmaceutical or clinical environment
• Strong understanding of billing and inventory processes
• Experience working with financial or stock management systems advantageous

• Strong numerical accuracy and attention to detail
• Highly organised and able to manage multiple deadlines
• Reliable and process-driven
• Strong communication and interpersonal skills
• Ability to work collaboratively within a multidisciplinary healthcare team
• Resilient and adaptable in a fast-paced environment

Specific Requirements:

• Clear health record
• Clear criminal record
• Clear credit record
• Positive two written references