IT Project Coordinator

IT Project Coordinator job vacancy in Cape Town.

PBT Group is seeking a delivery-focused Senior IT Project Coordinator for an initial 12-month contract engagement based in the Western Cape. The role sits within an insurance and financial services technology environment and operates under the guidance of a Project Manager to support end-to-end project delivery, coordination, and execution across all project activities.

This is a hands-on coordination role for someone who thrives in fast-moving environments, takes ownership of the details, and keeps delivery on track. The successful candidate will be comfortable engaging across business and technical stakeholders, managing interdependencies, and ensuring that governance and reporting standards are consistently met.

The Senior IT Project Coordinator will work closely with the Project Manager to support the planning, coordination, and delivery of IT projects across the organisation. The role is responsible for maintaining integrated project plans, tracking progress against milestones, managing risks and issues, and ensuring all project activities are executed in line with agreed timelines and governance frameworks.

The ideal candidate is not simply an administrator — they are a proactive delivery partner who anticipates blockers, drives accountability across work streams, and keeps all stakeholders aligned and informed throughout the project lifecycle.

Duties and Responsibilities:

• Delivery & Coordination
  • Support the Project Manager in driving end-to-end project delivery against agreed timelines and milestones
  • Coordinate activities across multiple teams, vendors, and work streams to ensure alignment and progress
  • Manage and track interdependencies across project work streams, escalating risks and issues proactively
  • Maintain up-to-date integrated project plans, ensuring accuracy of progress, resource allocation, and critical path
  • Identify delivery risks early and work with the PM to develop mitigation plans
• Stakeholder Management
  • Engage and manage both internal and external stakeholders throughout the project lifecycle
  • Facilitate discussions, resolve blockers, and align parties across business and technical teams
  • Prepare and distribute clear, concise project status reports and stakeholder communications
  • Support the coordination of project meetings, workshops, and steering committees — including agendas, minutes, and action tracking
• Planning & Tooling
  • Maintain and update integrated project plans using MS Project (essential – minimum 3 years’ hands‑on experience)
  • Track milestones, manage critical paths, and ensure the plan reflects real‑world progress at all times
  • Produce project dashboards, status reports, and delivery tracking artefacts for internal and stakeholder consumption
  • Maintain project documentation using Microsoft Word, Excel, and PowerPoint to a professional standard
• Technical Awareness
  • Quickly develop a working understanding of the technical environments and architectures relevant to each project
  • Engage credibly with technical teams and translate technical impacts into delivery plans and stakeholder language
  • Not required to be a technical specialist, but must be technically aware, curious, and adaptable
• Project Governance & Administration
  • Support adherence to project delivery frameworks, methodologies, and governance standards
  • Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) and ensure items are tracked to resolution
  • Manage project filing, version control of documentation, and audit trail requirements
  • Assist with budget tracking, invoice coordination, and resource planning where required

Required

Skills & Experience:

Essential

• Proven experience as a Project Coordinator or Project Administrator in an IT or technology environment
• Minimum 3 years’ hands‑on experience with MS Project – this is non‑negotiable
• Strong working knowledge of Microsoft Office Suite – Word, Excel, and Power Point
• Demonstrated ability to manage and coordinate across multiple work streams and stakeholders simultaneously
• Experience maintaining integrated project plans, RAID logs, and project status reporting
• Strong written and verbal communication skills – able to produce professional…