Senior Operations Administrator

At I&J, part of AVI
, we combine close to 115 years of excellence with a forward-thinking approach to the fishing industry. As a leader in premium seafood, including Cape Hake and farmed Cape Abalone, we are committed to sustainability, innovation, and empowering local communities. Our latest innovation, Air-Fri’kn Amazing, brings bold flavours and crispy perfection to your air fryer, showcasing our passion for quality and customer-centric excellence.

• Industry Leader:
  Work with a renowned brand known for premium Cape Hake and farmed Abalone.
• Sustainability Focused:
  Contribute to responsible fishing practices with MSC accreditation.
• Community Impact:
  Be part of a company that empowers and invests in local communities.

Join our I&J Trawling Division in the Waterfront
, Cape Town as a Senior Operations Administrator and play a key role in managing all administration, communication and invoicing for permanent contractors in operations, and to manage all overtime and adjustments to working hours for permanent staff in operations.

• Reports to:
  
  Shore Coordinator

• Provide administrative support to the Shore Coordinator and Shiftsman Supervisor.
• Supervise, monitor and collate time and attendance records.
• Manage the ordering of cooks’ stores, operational stationery, consumables and PPE.
• Plan and coordinate in house repairs.

• Check clocked hours against actual hours worked, including best time and facial recognition records.
• Compile weekly working hours for vessel services, discharge and operations staff for management review and approval.
• Ensure all overtime hours due are accurately collated and submitted to management for review and approval.

• Upload all documentation relating to fuel taken by vessels.
• Reconcile fuel received against invoices to ensure accurate rebates are processed and received.
• Process GRVs for fuel received once all supporting documentation has been uploaded.
• Ensure the correct Service Agreement number is used for each GRV.

• Create and manage SAP requisitions, purchase orders, GRVs and service entries for supplier invoices.
• Verify invoices by reconciling volumes, agreed SLA rates, crane requests, signed documentation and hours worked.
• Resolve discrepancies and follow up to ensure invoices and payments are processed timeously.

• Ensure purchase orders are created for the supplier and determine when new purchase orders are required.
• Create requisitions on SAP.
• Ensure invoices are received for each vessel.
• Vet invoices and clarify discrepancies with the Line Manager.
• Create service entries on SAP once invoices have been verified.

• Serve as the point of contact for all accommodation requirements received from vessels.
• Ensure all requests receive the necessary approvals and that goods are ordered timeously.
• Manage vessel dockings between Fleet and Operations.
• Manage Radio Controllers and ensure compliance with Port Operations requirements.

• Minimum 6 years’ experience in Shore Operations or Cold Storage
• Minimum 5 years’ experience in SAP ERP or similar

• Grade 12 / Matric
• A Degree/Diploma in Logistics or Supply Chain is required.

• Drivers License and own reliable transport