Bookshop Administrator

A highly specialised opportunity exists for an exceptionally organised, systematic, and detail-oriented individual to take ownership of a busy academic bookshop operation.
This permanent role is ideally suited to someone who enjoys structure, thrives on organisation, and has experience within a school, academic supplier, educational retail, procurement, or stock-driven environment.

This is not a traditional role, it requires someone who can successfully coordinate a highly detailed annual operational process involving textbooks, stationery, stock management, supplier liaison, procurement, billing, and large-scale planning.

Please forward your CV to ellarine@o .co.za for consideration.

Working Hours:
Monday to Friday | 09h00 – 14h00
If you are exceptionally organised, enjoy working in a structured environment, and thrive on bringing order to complex processes, we would love to hear from you.

Key Responsibilities:

• Managing the day-to-day operation of the bookshop
• Procurement of textbooks, stationery, art, and engineering supplies
• Supplier liaison, pricing negotiations, and order management
• Stock control, inventory management, and pricing
• Coordinating textbook resale processes
• Working closely with staff regarding curriculum requirements
• Managing learner/parent orders and processing
• Coordinating billing with the accounts department
• Leading a large annual textbook and stationery distribution programme for approximately 800 learners

A Key Annual Responsibility:
The successful candidate will oversee an intensive 4-day December packing operation, coordinating a temporary team to prepare textbook, stationery, art, and engineering packs for the new academic year.
This process is critical to ensuring a smooth and successful start to the school year and requires exceptional planning, organisation, and execution.

Minimum Requirements:

• Previous experience in a school, educational supplier, bookshop, procurement, or highly structured stock management environment
• Strong administration and organisational skills
• Proven experience managing stock, suppliers, or procurement processes
• Strong numerical accuracy and attention to detail
• Highly systematic, organised, and process driven
• Ability to manage multiple deadlines and moving parts simultaneously
• Strong computer literacy and systems ability