Clerk Operations Expenses

It's fun to work in a company where people truly BELIEVE in what they're doing! The Operations Expense Clerk plays an important role in supporting both store and support office operations by managing purchase orders, overseeing the vehicle fleet, coordinating CAPEX approvals, and ensuring stores are equipped with essential security resources. This position requires strong organizational skills, attention to detail, and the ability to work across multiple departments to ensure smooth operational processes

Grade 12 / Matric Diploma or certificate in finance, business administration of related field preferred 2–3 years’ experience in operations, procurement, or expense management. Excellent organizational and multitasking abilities. Proficiency in MS Office (Excel, Word, Outlook).

• Problem-solving and analytical thinking
• Ability to work under pressure and meet deadlines
• Ability to work through constant interruptions
• Integrity and accountability in financial and operational processes
• Customer service orientation with internal stakeholders
• Strong knowledge of SAP, Onkey and CAPEX processes
• Strong communication skills and ability to work with cross-functional teams
• Attention to detail and commitment to accuracy

Process and manage purchase orders for store and support office requirements (both ad hoc orders and monthly contract purchase orders). Ensure compliance with procurement policies and accurate record-keeping. Liaise with suppliers and internal stakeholders to track and resolve order queries. Review the open orders for the region and follow up on old orders that have not been actioned. Respond promptly to work order requests to minimize downtime related to equipment breakdowns.

Oversee the company’s vehicle fleet, including licensing, maintenance schedules, and insurance compliance. Order vehicles and fuel cards. Distribute and manage traffic fines for fleet. Maintain accurate fleet records and ensure adherence to safety standards. Follow up on repair quotes to ensure that damaged vehicles are repaired. Assist with reporting on fuel card usage, maintenance history, and vehicle movements. Follow up on accident reports for motor vehicle accidents;

follow through from the point of the accident being reported up to having the vehicle repaired.

Prepare and submit CAPEX approval applications in line with company policies. Track and report on approved CAPEX projects to ensure timely execution. Follow up on outstanding approvals/signatures for other capex requisitions and follow up on purchase orders for approved other capex requisitions. Track other capex requisitions to ensure that orders requisitioned are issued to the region from store development and issued to the vendor from the region.

Create temporary R&M orders when asked because it requires an immediate order to be issued. Follow up on the BAN numbers for these temporary R&M orders to ensure that the costs do not remain in R&M.

Coordinate the procurement and distribution of security essentials to stores. Ensure stores are adequately equipped to meet safety and compliance standards. Work closely with the security team to identify needs and manage stock levels. Similarly, manage the stock for consumables like cheese wires that are supplied centrally.

Closing date:
Wednesday 12th August 2026

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Discover who we are At Pick n Pay, we are more than just a retailer; we are an organisation of dedicated people committed to creating an exceptional shopping experience for our customers and an enriching, vibrant work environment for our employees. Founded in 1967, Pick n Pay is one of the largest retail chains in South Africa, serving millions of customers across the African continent.

Our reputation is built upon our commitment to offering customers the best in quality, and value.

We serve with our hearts, we create a great place to be and With our minds, we create an excellent place to shop