PART-TIME Building Manager – Bantry

Flexible hours, Part-time, Permanent, Work

Atlantic Seaboard, Cape Town

Posted 3 weeks ago

The building is an exclusive, well-managed residential apartment building in Bantry Bay, comprising some large apartments occupied by owners and tenants who value professional, responsive service and consistently high standards.

• Building operations and preventative maintenance
• Oversee the day-to-day operation, presentation and upkeep of the building and its common areas.
• Conduct regular inspections, identify maintenance requirements early and ensure that repairs are completed promptly and to an appropriate standard.
• Coordinate the servicing and maintenance of the passenger lifts, car lifts and other shared building systems through approved specialist providers.
• Maintain practical preventative-maintenance schedules and ensure that warranties, service dates and recurring checks are not missed.
• Monitor building cleanliness, functionality and general condition, escalating structural or technical concerns when required.
• Onsite staff and security coordination
• Oversee the building’s cleaner/general worker, ensuring that agreed duties and standards are maintained, and report recurring concerns to the trustees.
• Work closely with the contracted security team without assuming responsibility for managing its personnel.
• Review security reports and the incident book, monitor access control and CCTV operations, and follow up or elevate concerns.
• Coordinate access for contractors, service providers and visitors with security and residents.
• Maintain a professional, visible and approachable presence at reception.
• Administration, budgets and reporting
• Maintain accurate records for: building, maintenance, contractor, compliance, incident, quotation and invoice records as well as records of residents, owners and letting agents.
• Maintain registers of access credentials, parking allocations, tools, equipment and other building assets.
• Prepare purchase requisitions and make authorised minor purchases, subject to budget confirmation and the required approvals.
• Reconcile authorised expenditure monthly and submit supporting documentation to Coastal Properties.
• Track operational expenditure against approved budgets and the relevant trustee portfolios.
• Provide written reports on maintenance, staff, contractors, incidents, renovations, expenditure and outstanding matters.
• Attend relevant meetings and ensure that agreed actions are followed through to completion.
• Protect confidential resident, contractor, financial and building information.
• Service-provider and SLA management
• Act as the primary onsite contact for maintenance, technical and operational service providers.
• Schedule work, arrange access and oversee contractors while onsite.
• Work with Coastal Properties to maintain current Service Level Agreements.
• Monitor contractor performance against agreed scope, service levels, timelines and quality standards.
• Record contractor visits, work completed, findings and outstanding actions.
• Obtain quotations, follow up on outstanding work and address or elevate poor service.
• Verify completed work and support the accurate processing of quotations, invoices and service records.
• Resident, trustee and managing-agent liaison
• Serve as an accessible and professional first point of contact for owners and tenants regarding building-related matters.
• Maintain the highest level of confidentiality regarding the owners and tenants.
• Respond to queries, concerns and complaints calmly, tactfully and within clear professional boundaries.
• Provide residents with timely updates regarding planned work, service interruptions, access arrangements and building matters.
• Coordinate approved apartment renovations, including…