Clearing & Forwarding Specialist

Our client, a market-leading logistics and trading company, is seeking a Clearing & Forwarding Specialist to manage import and export customs processes across multiple ports. The role requires strong technical clearing knowledge, accurate document processing, and the ability to work under pressure in a high-volume environment.

Role Overview

This role is responsible for framing and submitting Import and Export Bills of Entry, coordinating customs clearances across all major ports, managing shipment documentation, overseeing deferment payments, and ensuring full compliance with Customs regulations. You will work closely with Trading, Logistics, Shipping, and external regulatory bodies to ensure timely clearance and efficient movement of cargo.

Key Responsibilities

Bills of Entry & Clearances

• Frame and process all Import/Export Bills of Entry.

• Manage customs clearance processes for all ports and branches.

• Obtain and verify supplier invoices, cargo values, discharge quantities, and shipment documents.

• Maintain accurate vessel files and clearing records.

• Prepare Supplier Commercial Invoices in FUSION per port of discharge and submit for review.

Port-Specific Operations

• Cape Town/Port Elizabeth/East London:
  Submit B/Es electronically from Durban; coordinate with Fairship for SARS release, Landing Orders, Cargo Dues, and regulatory clearances (Dept. Agriculture, Port Health, SABS, etc.).

• Durban/Richards Bay:
  Process clearances, collect SARS release notices, file documentation, issue Cargo Dues Orders via NPA “Ports Online”, and facilitate discharges for “Leased Hold” cargo.

Exports

• Frame export entries and coordinate movement of cargo with relevant stakeholders (reverse procedures of imports where applicable).

Deferment Payments

• Process high-value Customs Duty and VAT deferment payments (up to R35m Duty / R15m VAT / up to R1 Billion VAT cycle exposure).

• Manage payments through FUSION, and ensure Customs NATIS reflects “paid” to avoid penalties and interest.

• Coordinate early communication with Accounts to ensure funds are available.

• Manage financial year-end dual payment cycle as required by Customs.

Permits & Compliance

• Apply for and renew all relevant permits and manage payment processing for Customs, Plant Health, Department of Agriculture, Health, ACS, etc.

• Maintain updated Customs legislation, tariff books, and regulatory texts.

• Ensure strict adherence to compliance, documentation, and audit requirements.

Month-End

• Raise all AR/AP invoices by month-end cut-off.

• Assist Vessel Accounts with month-end queries and documentation.

Required Skills & Competencies

• Strong understanding of SA Customs procedures, regulations, and documentation.

• ACS system knowledge is essential.

• Proficient in Microsoft Excel, Word, Outlook and FUSION or similar invoicing systems.

• Strong numerical and analytical skills.

• Excellent communication and interpersonal ability.

• Able to work under pressure, handle large volumes, and meet strict deadlines.

• Team player with high attention to detail and willingness to work overtime/weekends when needed.

• Knowledge of bulk cargo logistics, silo/terminal handling, and execution of commodity contracts is an advantage.