Stock Assistant

The Stock Assistant will support the effective management of warehouse, stores and office stock operations within a telecommunications environment. The role is responsible for assisting with the receipt, inspection, storage, picking, issuing, dispatch and reconciliation of telecoms equipment, consumables and related materials, including items such as network components, customer-premises equipment, cables, routers, spares and accessories. The postholder will help maintain accurate inventory records across Net Suite and other approved systems, ensuring that physical stock movements are captured promptly, discrepancies are escalated, and stock is handled in line with company procedures, audit requirements, health and safety standards, and operational service-level expectations.

Responsibilities

1. Receiving and Unloading

• Receive and offload incoming deliveries safely, ensuring goods are handled with due care to prevent damage to equipment and associated materials
• Verify all inbound deliveries against purchase orders, delivery notes, packing slips and approved requisitions before accepting stock into the warehouse
• Inspect received items for visible damage, shortages, incorrect specifications, serial-number mismatches or other discrepancies, and elevate exceptions promptly
• Record received stock accurately and timeously in Net Suite and any other approved inventory platform, ensuring serialised and high-value equipment is fully traceable

2. Storage and Organization

• Store equipment, spares and materials in designated locations, ensuring appropriate labelling, segregation, accessibility and protection from avoidable damage
• Apply appropriate stock-rotation principles, including first-in, first-out (FIFO), and ensure obsolete, damaged, returned or quarantined items are clearly identified
• Maintain a clean, safe, well‑organised and audit‑ready stores environment in line with warehouse housekeeping and 5S principles

3. Picking, Packing and Issuing

• Pick stock accurately against approved requests, work orders or transfer instructions, verifying item codes, quantities, serial numbers and destination details
• Pack equipment securely for internal issue, field deployment, customer delivery or courier dispatch, using suitable packaging to protect sensitive telecoms assets
• Prepare accurate tags, labels, serial‑number records, dispatch documentation and handover documents for equipment stored, issued or transferred through the warehouse

4. Dispatch, Returns and Logistics Support

• Assist with issuing, dispatching and transferring stock to requesters, field teams, project teams, suppliers and other approved stakeholders
• Ensure outbound orders are complete, correctly documented and dispatched within agreed timelines to support operational continuity and service delivery
• Coordinate courier collections, delivery bookings and relevant logistics arrangements, ensuring proof‑of‑dispatch and proof‑of‑delivery records are retained

5. Inventory Control and Record Accuracy

• Support regular cycle counts, spot checks and scheduled stocktakes, ensuring physical counts are accurately captured and reconciled against system records
• Investigate variances by checking stock movements, locations, receiving records, issue notes and system transactions, escalating unresolved discrepancies to the Senior Stock Controller
• Maintain accurate and up‑to‑date inventory records, including receipts, issues, transfers, returns, RMAs, serial numbers, locations and supporting documentation

6. Administrative Duties

• Support general office administration by handling relevant calls, emails, correspondence, deliveries and package distribution in a professional and responsive manner
• Monitor office and warehouse consumables, raise replenishment requests when required, and…