Senior Accounts Payable Administrator

Senior Accounts Payable Administrator

Department: Ampa Group Services
- Chief Financial Office
- Finance Operations
- Accounts Payable - 9604

Employment Type: Permanent
- Full Time

Location: West Midlands

Reporting To: Ellie Fallon

Senior Accounts Payable Administrator

How we work:

We embrace agile working and offer a blended approach to where and how we work. We appreciate that people have different needs and preferences and we’re keen to be flexible. After all, we value what you do, not where you do it.

We have hubs in Birmingham, Leicester, Lincoln, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role can be a blend of home and office based work with travel as required into any of our Midlands hubs.

Reporting to:

Accounts Payable Team Leader

Role

Purpose:

The Senior Accounts Payable Administrator plays a pivotal role in supporting the Accounts Payable Team Leader in delivering a high-performing, service-led AP function, providing technical expertise, analytical support and operational excellence across supplier payments, expenses and financial controls. Reporting to the Accounts Payable Team Leader, the role is responsible for ensuring the accurate and timely processing of supplier invoices, expenses and payments whilst maintaining high standards of financial control and supplier service.

As a senior member of the team, the postholder will take ownership of complex queries, reporting and process improvements, supporting the continuous development of best practice across the AP function. They will use advanced Excel and analytical skills to identify trends, investigate issues, support decision-making and drive efficiencies within the Procure-to-Pay process. The role will also support system enhancements, automation initiatives and month-end activities, acting as a subject matter expert and providing guidance and support to Accounts Payable Administrators where required.

• Ensure supplier invoices, expenses and payments are processed accurately and within agreed service levels.
• Manage complex supplier accounts and escalated queries through to resolution.
• Maintain high levels of accuracy across coding, approvals and payment processing.
• Support compliance with internal financial controls, audit requirements and company policies.
• Monitor the creditors ledger and proactively identify issues requiring corrective action.

• Support the AP Team leader on prioritisation planning using AP performance metrics and management information.
• Review and prioritise action from analysis of payment trends, aged creditors, expenses data and exception reporting. perform root cause analysis to improve process performance.
• Support month-end and year-end reporting requirements where required .

• Support the Reconciliation Analyst in their role by engaging with, and having full visibility of all supplier statement reconciliations and driving the resolution of unknown transactions.
• Contribute to month-end reporting and analysis, providing insights to support financial decision-making. Investigate and resolve unmatched transactions and ledger discrepancies.
• Perform regular reviews of creditor balances ensuring integrity of financial records.
• Assist in maintaining robust controls within AP processes and systems. Support audit requests and control testing activities.

• Champion best practice Procure-to-Pay processes across the business.
• Identify opportunities for automation, simplification and efficiency gains.
• Support system testing, upgrades and process improvement initiatives.
• Create and maintain process documentation and work instructions.
• Promote standardisation and continuous improvement across AP activities.

• Build strong relationships with suppliers and internal stakeholders.
• Act as a senior escalation point for complex AP queries.
• Support stakeholders in understanding AP processes and policies.
• Assist with supplier onboarding, master data maintenance and governance controls.

• Provide coaching and technical support to AP Administrators.
• S…