Executive Assistant

Join to apply for the Executive Assistant role at Proxima.

Proxima, part of the global leader Bain & Company, is a well‑established management consulting firm specialising in procurement. We’re looking for a proactive Executive Assistant to join our Cardiff team and play a key role in supporting senior leaders and contributing to a collaborative environment.

With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise.

Location:

Cardiff, Wales, United Kingdom

• Provide executive and administrative support to the Board and Senior Vice Presidents across UK offices.
• Oversee diary management: schedule, organise and arrange meetings, including follow‑up actions.
• Liaise extensively with internal teams and external business contacts.
• Arrange international and domestic travel and hotel bookings.
• Update client information on Hub Spot (CRM system).
• Support other Executive Assistants, including holiday cover.
• Provide receptionist cover as needed: answer telephones, greet clients and visitors, manage catering for meetings, and handle room bookings.
• Ensure all expenses are claimed on a monthly basis.
• Assist other areas of the business as required.

• Strong organisational skills and the ability to juggle several tasks.
• Previous experience in a similar role.
• High attention to detail; accurate and quality conscious.
• Discretion in handling confidential matters.
• Fast‑paced, efficient and flexible approach.
• Self‑motivated with a positive “can do” attitude.
• Open communicator with the ability to work on own initiative.
• Fluent spoken and written English.
• Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint).

Our culture is collaborative, inclusive, and growth‑focused.

• Competitive salary and market‑leading benefits.
• Continuous training and clear career progression.
• 25 days annual leave plus Bank Holidays.
• Flexible hybrid working.
• A supportive, friendly environment with a global network.
• Commitment to well‑being and social responsibility.

• Associate

• Full‑time

• Administrative and General Business

• Facilities Services
• Business Consulting and Services