PA​/Administrator

Cardiff - Cardiff, CF23 8RD
GB (Primary)

Travel

Job Type

Full Time

Category

Job Description

PA/Administrator

Cardiff

About us

Hoare Leaisahuman-centricandplanet-consciousengineeringconsultancy.

Weofferintelligentandsustainablesolutionstocomplexdesignchallengesforthebuiltenvironmentthroughoutthe

UKandfurtherafield.

Weprovideawiderangeofengineeringandconsultancyservices,including acoustics,air quality,building services(MEP),fire,lighting,securityandsustainabilitytonamebutafew.

Together,ourhighlyskilledteamsusetechnicalexpertiseandproblem-solvingskillstobringbuildingstolife.

Weensurethatwhateverthebuilding,itsdesignisoutstanding,anditsoperationsmeettheneedsofthecommunitiesitserves.

Weareascommittedtoprovidinganenvironmentwhereeveryonecanrealisetheiruniquepotential.

So,injoining

Hoare

Lea,youwillexperienceabusinessthatenrichesyourknowledge,supportsyourwellbeing,andwelcomesyourindividuality.

You’llhavetheopportunitytoparticipateinour9-dayfortnightscheme,thrivingcommunitygroups,variedsocialandnetworkingevents,andextensiveprofessionalandtechnicaldevelopmentschemes.

Wealsoofferanextensivebenefitspackage,includingprivatemedicalcover,electricvehiclesalarysacrificescheme,stock options,andupto
30daysofannualleave.

Whateveryourambitionsorcircumstances,ouraimistoenableeveryonetodeveloptheirknowledge,givetheirbest,andenjoywhatthedo.

About the role

Wehaveanexcitingopportunityfora

PA/Administratortojoinapassionateteamofaward-winningprofessionalsat

Hoare

Lea,whoseresponsibilitieswillincludebothapersonalassistantroletosomeofourdirectorsandprovidinghigh-qualityadministrativesupporttotheteam,withastrongfocusonmanagingandactioninghigh-volume inboxes.

Thisrolesupportsdirectorsandengineering/consulting teams(MEP,Sustainability and Operational Assets ) ratherthantraditionalreception/frontofhouseduties.

Thisroleisbasedinour Cardiff office,butyouwillbejoiningafriendlyadminteamwhoarepredominantlybasedinour

Bristol office.

The Southwestadminteamisresponsibleforprovidingextensiveadministrativesupporttoourengineersinthe Southwest Business Unitbasedin Bristol and Cardiff .

Key Responsibilities

• Provideadministrativeand
  
  PAsupporttoour
  
  MEP,Sustainability and Operational Assets engineers ,includingteamleadersandDirectorsasrequired
• Organise meetings,liaisingwithalllevelsofclientsandstaff
• Liaisewithteammembersoverthephone,viaemailandTeamsandactioningrequestsasappropriate
• Assistingwithreportupdatesasrequired Documentscanbelargeandcomplexandcaninvolveworkingtotightdeadlines
• AssistingtheExecutivePAintheexecutionofherdutiesasandwhenrequired
• Assistinarrangingclientmeetings,liaisingwithalllevelsofclientsandstaff
• Supportwiththemanagementandcoordinationofdiariesusing Microsoft Outlook
• Assistwithemployeeinductions,liaising with
  
  Team Leadersasnecessary
• Supportingwithtravelarrangementstoincludetrains,flights,and accommodation
• Helpprepareletters,fee proposals,capability statements,presentations,reports,andschedulesensuringtheyareformattedtothe
  
  Hoare
  
  Leabrand.
  
  Documentscanbelargeandcomplexandcaninvolveworkingtotightdeadlines
• Assistwiththecompletionofexpensesforthe Directors
• Answeroverflowcallsfromthemain Bristolreceptionatbusyperiods
• Assistwithorganisingmarketing/businessdevelopmentfunctionsandevents
• Support the Tetra Tech Business Coordinatorwiththeeffectiverunningofourofficeandadministrativeduties ,thismightincludeorganisingcatering,preparingdrinksformeetingsintheoffice,asandwhenrequired.

About you

• Abilitytoprioritise,organisesandmulti-taskwherenecessary
• Confidentcommunicatorinbothwritten&verbalwithstronginterpersonalskills-mustbeabletodealwithindividualsatalllevels
• Abilitytomanageexpectations
• Goodeyefordetail,confidentandabletogainrespectquickly
• PC/ITskills–excellentworkingknowledgeof
  
  MSOfficesuitetoinclude Microsoft Word ,Excel,and PowerPoint;internetskillsandemailproficiencyrequired
• Reliableteammemberwithflexibleapproach

Additional information

Thesuccessfulcandidatewillbeagood‘all-rounder’,andadaptabletothevaryingdemandsoftherole.

Youwillhaveexcellentcommunicationandinterpersonalskillswiththeabilitytodealwiththeneedsofinternalstaffandexternalcontacts,theabilitytobuildrelationshipswithavarietyofpersonalitiesisessential.

Strongorganisationalskillsandtheabilitytomulti-taskwithacalmmannerwillbekeytoyoursuccess.

Apositi…