Facilities Administrator

Overview

Job Title: Facilities Administrator (9 months FTC) |
Reporting to: Facilities Manager |
Location: Nottingham |
Part time hours: Monday
-Friday 9am-2pm (negotiable)

Job Purpose:

This dynamic and hands-on role involves supporting the daily operations across our Air IT sites. Responsibilities include maintaining up-to-date compliance documentation, managing shared mailboxes, handling facilities-related requests, and coordinating quotes.

Facilities & Office Management

• Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
• Gathering quotes for onsite works.
• Ensure cleaning services meet high-quality standards.

Health & Safety Compliance

• Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
• Administration of Health and Safety actions.
• Ensure weekly fire alarm testing and compliance with all fire safety procedures.
• Promote a positive safety culture across all Air IT locations.
• Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
• Oversee office waste disposal, building security, and parking allocation.
• Liaising with landlord and local authority in relation to building safety, condition and security.

• Minimum proven experience in Facilities Coordination/Administration
• Strong organizational and time management skills.
• Proficiency in Microsoft Office and IT systems.
• Ability to handle multiple priorities in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Strong verbal and written communication skills.

• A focus on customer satisfaction and the ability to build and maintain long-term relationships.
• Exceptional IT skills.
• Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
• Availability to attend the office at least two days per week.
• Experience in maintenance planning, contractor management, and project coordination.
• Experience working within a fast-paced environment.
• Familiarity with the technology or IT industry.

Note: This description is not intended to establish a total definition of the job, but an outline of the duties.

What’s In It for You?

We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you’ll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.

Benefits

• Hybrid working options for a better work-life balance
• 25 days annual leave plus bank holidays (pro-rata dependent on contracted hours)
• Ongoing learning and development opportunities
• Cycle to work scheme and technology vouchers
• Enhanced family leave
• Celebration day - an additional day off each year to celebrate an occasion important to you
• Salary sacrifice pension
• 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees' efforts to make a positive impact