Business Administrator

The Business Administrator plays a key role in supporting the operational,financial, and administrative functions of the GP surgery. The post holder will ensure the smooth day-to-day running of the practice by providing high-quality administrative support, maintaining accurate records, supporting compliance requirements, and assisting with finance, HR, and business processes.

Administrative& Operational Support

Provide comprehensive administrative support to the Practice Manager and senior team.

Manage and maintain practice records, policies, procedures, and business documentation.

Support the organisation of meetings, prepare agendas, take notes of actions and decisions, and follow up actions.

Handle correspondence, reports, and data entry accurately and confidentially.

Maintain effective filing systems (electronic and paper).

Finance& Business Support

Assist with invoicing, payments, petty cash, and basic financial monitoring.

Support financial reporting as required.

Assist with NHS contract administration.

Support procurement processes, liaise with suppliers and external contractors.

HR& Workforce Administration

Support recruitment processes, including advertising roles and onboarding staff.

Maintain staff records, training logs, and compliance documentation.

Assist with rota administration, annual leave records, sickness monitoring.

Governance,Compliance & Quality

Maintaining evidence, audits, and action plans.

Support clinical and non-clinical audits as required.

Ensure policies and procedures are reviewed and updated in line with regulations.

Act as a point of contact for the local health board and external stakeholders.

Liaise with Cluster teams, NHS organisations, and other service providers.

Why Choose Four Elms Medical Centre?

A Thriving, Progressive Practice:

Become an essential part of our well-established, forward-thinking GP practice. Your expertise will play a key role in delivering high-quality, patient-centred care to our diverse community.

Collaborative, Supportive Environment:

Work alongside a team of dedicated healthcare professionals who believe in open communication, mutual respect, and teamwork. Your contributions and ideas will be valued, helping to shape the future of our practice.

Ongoing Professional Development:

We are committed to helping you grow! Access continuous training and career advancement opportunities, staying at the forefront of healthcare innovation and best practices.

Engage with a wide range of patients, each presenting unique healthcare needs. Your compassion will significantly impact their lives, providing care that truly matters.

Exceptional Benefits:

• A supportive team environment that values your well-being
• Opportunities for CPD and professional growth

If you're ready to join a team thats dedicated to patient care, we want to hear from you!

• Previous experience in an administrative or business support role
• Excellent organisational and time-management skills
• High level of accuracy and attention to detail
• Ability to handle confidential information appropriately
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience working in a GP practice, NHS, or healthcare setting
• Knowledge of primary care systems and NHS structures
• Experience supporting finance, HR, or governance processes
• Familiarity with EMIS
• Understanding of HIW and NHS contractual requirements

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.