Medical Secretary

Job Overview

The Gastroenterology service is currently looking to appoint an enthusiastic, motivated Medical Secretary to support the delivery of key services and clinicians within the Gastroenterology directorate in Cardiff and Vale UHB. The post holder will provide a comprehensive secretarial service to consultant and junior medical staff within the service. This will include organising, planning and prioritising tasks and workload. As a service, it is vitally important in that we provide a high quality service to patients, therefore if you are interested in joining a highly motivated team - it would be great to hear from you.

The successful post holder will be a highly motivated team player ideally with previous medical secretarial experience and possess sound administrative and clerical skills. Excellent computer literacy is essential for the role, which will include the use of Microsoft Office packages and relevant databases. You will be highly organised, self‑motivated, have a flexible approach to work and have excellent verbal and written communication skills.

A clear understanding of patient confidentiality and being able to work to deadlines is also required.

The role will include general support of typing including audio typing, digital dictation and administrative duties, including cover for colleagues at times of service need. The ability to speak Welsh is desirable for this post;
English and/or Welsh speakers are equally welcome to apply.

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff and providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission—“Living Well, Caring Well, Working Together”—and our vision is that every person’s chance of leading a healthy life should be equal. Our 10‑year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

• Educated to GCSE level or Higher

• Audio Typing Level II

• Sufficient experience as medical secretary
• Knowledge of a wide range of secretarial procedures with a good working knowledge of Microsoft Office
• Wide understanding of medical terminology

• Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting

• Excellent organizational skills
• Able to function efficiently under pressure and meet deadlines
• Excellent written and oral communication skills

• Able to work unsupervised and use own initiative, often required to act independently
• Self‑motivated with ability to manage own workload Conscientious with good attention to detail
• Good interpersonal skills. Committed to providing a quality service