Temporary to Administrator

Fawkes & Reece are currently recruiting for an Administrator on behalf of one of our valued clients. This is an excellent opportunity for someone looking to begin or develop their career within administration, joining a supportive and growing team with genuine opportunities for progression.

This is a temp-to-perm position, offering the chance to secure a permanent role following a successful temporary period.

Please note:

Due to the location of the office, there are no public transport links available, therefore candidates must have their own transport.

As an Administrator, you will play a key role in supporting the day-to-day operations of a busy facilities and maintenance department. Responsibilities will include:

• Managing a busy help desk inbox, responding to queries and prioritising requests
• Coordinating and scheduling planned and reactive maintenance works using internal systems
• Liaising with clients, suppliers, and engineers to ensure work is booked, confirmed, and completed
• Maintaining accurate records of jobs, quotations, purchase orders, and compliance documentation
• Raising and processing purchase orders accurately
• Managing purchase orders within the procurement system
• Tracking orders through to delivery and completion
• Coordinating deliveries of materials to site and ensuring project timelines are met
• Matching supplier invoices against purchase orders
• Resolving supplier queries and invoice discrepancies
• Updating CAFM systems and supporting KPI and SLA reporting
• Assisting with health and safety administration, including inductions and training records
• Providing general administrative support across the department

We are looking for someone who is organised, reliable, and eager to learn. Previous administration experience is desirable but not essential, as full training and support will be provided.

The ideal candidate will have:

• Strong attention to detail
• Good numerical accuracy and confidence working with figures
• Excellent time management and organisational skills
• The ability to work under pressure and manage competing priorities
• Clear and confident communication skills
• The ability to follow procedures and company policies
• A professional approach to handling confidential information
• A proactive attitude and willingness to develop new skills

• 12.71 per hour
• Temp-to-perm opportunity
• Full training and support provided
• Genuine career progression opportunities