Administrative Assistant – Specialty Training

Main area Specialty Training Grade Band 3 Contract 12 months (Secondment for 12 months - to cover a secondment) Hours

• Full time
• Flexible working

Employer Health Education and Improvement Wales Employer type NHS Site Ty Dysgu Town Cardiff Salary £26,813 - £27,890 per annum Salary period Yearly Closing 17/09/2026 23:59 Interview date 01/10/2026

We are committed to promoting inclusion at HEIW and we welcome applications from everybody recognising the value that diversity brings to our workforce. To work in the UK, candidates who are not UK or Republic of Ireland (ROI) nationals require sponsorship via a Skilled Worker Visa, unless they have permission to work via another route. Please note that HEIW does not currently hold a licence to appoint skilled workers from overseas by sponsoring them to work in the UK.

If successful, candidates from outside of the UK or ROI would be responsible for obtaining their own sponsorship or visa to enable them to work for HEIW - Work in the UK .

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

This post is a fixed term/secondment for 12 months due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

An exciting opportunity has arisen for an Administrative Assistant to join HEIW’s Specialty Training Team within the Medicine Directorate which is a busy and friendly team that will suit an organised person with a great eye for detail and plenty of team spirit.

Ideally, the postholder will have previous experience of working in an administrative/office role, complemented with high-quality administrative and IT skills and the ability to communicate effectively with others. Also important are enthusiasm, flexibility, and a willingness to work together as part of a high-performing team. Training and development will be provided to enable you to reach your full potential.

The Specialty Training team is responsible for supporting with the planning, delivery, and management of a wide variety of training programmes across the 10 Specialty Schools in Wales, providing advice and guidance to doctors in training, training leads and other key stakeholders.

Main duties of the role would include providing a range of administrative support across the department which could include helping to plan and organise a range of events and meetings. The post holder will be responsible for providing key information with a variety of internal and external stakeholders.

In addition, you will be responsible for supporting the team to ensure that local and national deadlines are met and for ensuring that all trainee information is accurately recorded and maintained on the training database.

You may also be required to assist the School Manager with raising purchase orders, receipting of invoices for goods and services, chasing invoices and maintaining accurate financial records/systems.

The post holder may sometimes be asked to support with other administrative duties across the wider department therefore the successful candidate will be expected to adopt a flexible approach when the needs of the service require.

The ability to speak Welsh is desirable for this post;
English and/or Welsh speakers are equally welcome to apply.

Health Education and Improvement Wales (HEIW) is the strategic workforce…