Document Controller

As Deputy Information and Documents Manager (Deputy IDM), you will be at the heart of a major government programme, driving integration across all work streams and taking end-to-end ownership of the secure management and strategic governance of critical data and information assets throughout the lifecycle of the project. MDC uses electronic document management systems (EDRMS) to store and exchange OFFICIAL-SENSITIVE information. You will provide strategic oversight to assure that data and information is securely generated, stored, and shared across networks and between partners and supply chains.

This includes managing client requirements, and setting standards for information management across the design, build, and operational transition phases of the project. As part of a supportive, collaborative team, you will engage with senior managers across the programme to champion information governance and influence key stakeholders to maintain rigorous security compliance. You will act as an authoritative lead, guiding decision-making, proactively mitigating risks, and adapting information frameworks to match the changing and expanding needs of the MDC programme.

You will report to the MDC Information and Documents Manager and have line management responsibility for an HEO Document Controller, collectively ensuring robust information governance and assurance across the entire MDC programme.

• Day-to-day management of data and information to ensure it's appropriately and securely received, stored, organised, retrieved and distributed.
• Engage with senior stakeholders to coordinate training and action plans in line with the project schedule and subject to audit compliance.
• Deliver regular information handling inductions and briefings to GPA teams, delivery partners, and supply chain contractors, to ensure the correct and controlled management of and access to secure information.
• Line manage one HEO.
• Administer the MDC document control systems and maintain the security of sensitive documents, including commercial and financial information.
• Securely receive, store, maintain, and distribute data and information between stakeholders.
• Establish and maintain document control workflows to ensure correct and up-to-date procedures for safe data and information exchange.
• Manage user accounts and control access to the secure repositories.
• Perform regular compliance checks to ensure all documents and records are correctly stored and referenced, acting as the department's Library Manager and assisting Corporate Services.
• Report any breach immediately and where appropriate expedite.

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government's office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team. Representing the best covenant in the UK - His Majesty's Government - we are leading significant transformational programmes.

We are also delivering cost-effective property services such as asset management, lifecycle replacement and workplace services. Innovation and progress underpin our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged.

• Striving for excellence
  - We always aim to deliver great results
• Empowering through respect
  - We insist on fair treatment for all, always
• Acting with integrity
  - We consistently do the right thing
• Succeeding together
  - We rely on each other to…