Bid and Marketing Administrator

Location - Flexible / Hybrid (UK) with occasional travel to London

Mecsia is a leading UK provider of technical inspection, maintenance, and engineering services, aiming to transform the industry with a 'Local Service, National Reach' approach. The company has grown significantly through organic expansion and strategic acquisitions, including seven business units serving large clients in different sectors including Commercial offices, healthcare and educational facilities. Under private equity ownership since 2020, Mecsia has expanded to approximately 1,600 employees.

In 2024, Mecsia was acquired by Synova, recognised as PE house of the year for four of the last seven years, who supports an ambitious growth strategy through service excellence and further acquisitions.

Job Title

Marketing and Bid Administrator

Location

Flexible / Hybrid (UK) with occasional travel to London

Role Type: Full-time

Travel: Regular travel to Group companies

As our Marketing and Bid Administrator, you will play a vital role in Mecsia'scentral operations. This position is about keeping our expanding group organised, connected, and moving forward efficiently.

Operating across both our sales and marketing functions, you will look after central data accuracy, support internal communications that bring our teams together, and coordinate the timelines that keep our work-winning activities on track.

Because we are a fast-growing, dynamic group, this is a highly varied role where no two days are the same. It is a fantastic opportunity for an organised, proactive administrator who thrives on variety, enjoys shifting gears when priorities change, and has a genuine appetite to learn, expand their responsibilities, and progress their career as our national business continues to grow.

• Data & System Administration:
  
  Take ownership of central marketing and sales data sets, ensuring our group records, databases, and tracking systemsremainaccurateand up to date.
• Onboarding & Integration Support:
  
  Support the smooth operational integration of newlyacquiredbusinesses into the Mecsiagroup.
• Corporate Event Coordination:
  
  Assist with the planning,logistics, and delivery of group events, including CPD sessions, industry conferences, and internal events.
• Internal Communications:
  
  Coordinate and compile regular content for our central internal communication channels.
• Bid Tracking & Action Management:
  
  Manage timelines, action lists, project plans, and deadlines for live bids and tenders using  , supporting the Group Head of Bids and bid teams to keep work-winning activity on track.
• Bid Coordination Support:
  
  Provide practical support across the bid process, including client interface, e-portal communication, meeting coordination, minute-taking, and follow-up on agreed actions.
• Proposal Delivery:
  
  Help ensure proposals are compliant, professionally presented, commercially sound, and delivered within customer-definedtimeframes.
• Cross-Functional Liaison:
  
  Liaise with internal teams, including sales, legal, finance, and delivery, to gather relevant bid content and keep information moving smoothly.
• Bid Governance & Best Practice:
  
  Support adherence to existing bid procedures, governance, and processes, helping tomaintaina consistent and professional approach across the group.
• Document Management:
  
  Maintain, organise, make available, and back up master document sets so teams can accessaccurateand up-to-date bid materials when needed.
• Group
  
  Collaboration:
  
  Act as a central, trusted point of contact, ensuring efficient communication and smooth workflows between individual business units, central bid teams, and the group marketing function.
• Flexible Group Support:
  
  Undertake ad-hoc duties asrequiredto support central work-winning initiatives,…