Senior Data & Operations Coordinator; maternity cover

Position: Senior Data & Operations Coordinator (maternity cover)
Contract type:
Full Time (37.5 hours) – Fixed Term (28/02/2027)

Location:

Cardiff, Cardiff International Study Centre
Salary: £30,000 per annum

The post holder will be operationally managed by the Senior Data & Operations Coordinator. The post holder will work in a matrix structure and need to build strong working relationships within the Student Experience Team, central Study Group teams and the university partner to ensure the smooth running of the Centre.
To be a member of the Centre’s Student Experience Team with accountability for an area of the activities undertaken by the Data and Operations Team, for example:

 1. data management & governance;

 2. exams, assessments and academic administration;

 3. compliance: student enrolments, attendance

To implement the Study Group’s policies, standard operating processes and procedures, with the purpose of ensuring staff and students are fully supported to maximise student outcomes and satisfaction.

The post holder will report to the Deputy Director Student Experience and will line manage Data & Operations Coordinators and an Exams Officer for their specialist area in addition to carrying out administrative tasks. The post holder will work in a matrix structure and need to build strong working relationships within the Student Experience Team, Central Study Group teams and the university partner to ensure the smooth running of the Centre.

ABOUT

THE ROLE
Data Management & Governance

* Ownership of the Centre’s definitive datasets and student results, ensuring accuracy and currency.

* Produce data driven reports for the Centre Director/other members of the team as requested.

* Support management teams in preparation for quality assurance and enhancement activities.

* Contribute to the production of the Annual Monitoring Report and other evaluative and reflective documents, for submission to Study Group and the university partners.

Management

* Coordinate and motivate the Data and Operations team to contribute to ensuring the best possible student outcomes and student experience.

* In liaison with central teams contribute to the continuous improvements of processes and communication to enhance the student experience.

* Recruit new staff as required according to Study Group policies and procedures.

Health & Safety

* Complete risk assessments for the ISC including annual fire risk assessments, any maternity risk assessments.

* Fire safety – ensure rooms are in line with fire safety regulations, fire exit signs on doors, ensure fire marshals are on site, run fire drills twice per year.

* First aid – ensure first aider are on site, report any first aid incidents, order and maintain the first aid boxes and defibrillator.

Assessments & Academic Administration

* Work with centre management to oversee implementation of standards and regulations.

* Organise the release of assessment screens termly.

* Organise and assist with invigilation of assessments.

* Organise the verification process of assessments, security, collation, distribution, collection and archiving of assessments, examination scripts and documentation.

* Ensure the various systems used are reviewed and updated as required.

* Creating exam timetables an associated administration duties.

* Conduct semesterly exam information talks to students.

* Collate exam samples for external examiners.

Compliance

* Act as Visa lead for the Centre and have a full understanding of visa compliance procedures and processes, contributing to compliance in the Centre. Attend monthly visa lead meetings organised by the central team.

* Organise student registration at all intake points, including late arrivals to ensure student records are updated and relevant documentation uploaded

ABOUT YOU

* Bachelor’s degree (or equivalent experience to demonstrate ability to work and think independently)

* Administration or management training or qualification

* Higher level safeguarding training (desirable)

* Line management of staff

* Supporting students in an educational context

* Working to develop, build and maintain the Student Experience

* Working in a regulated environment

ABOUT US

Study Group is a leading international education provider that is dedicated and…