Senior Data & Operations Coordinator; maternity cover

Position: Senior Data & Operations Coordinator (maternity cover)
Contract type:
Full Time (37.5 hours) – Fixed Term (28/02/2027)

Location:

Cardiff, Cardiff International Study Centre
Salary: £30,000 per annum

The post holder will be operationally managed by the Senior Data & Operations Coordinator. The post holder will work in a matrix structure and need to build strong working relationships within the Student Experience Team, central Study Group teams and the university partner to ensure the smooth running of the Centre.
To be a member of the Centre’s Student Experience Team with accountability for an area of the activities undertaken by the Data and Operations Team, for example:

 1. data management & governance;

 2. exams, assessments and academic administration;

 3. compliance: student enrolments, attendance

To implement the Study Group’s policies, standard operating processes and procedures, with the purpose of ensuring staff and students are fully supported to maximise student outcomes and satisfaction.

The post holder will report to the Deputy Director Student Experience and will line manage Data & Operations Coordinators and an Exams Officer for their specialist area in addition to carrying out administrative tasks. The post holder will work in a matrix structure and need to build strong working relationships within the Student Experience Team, Central Study Group teams and the university partner to ensure the smooth running of the Centre.

ABOUT

THE ROLE
Data Management & Governance

* Ownership of the Centre’s definitive datasets and student results, ensuring accuracy and currency.

* Produce data driven reports for the Centre Director/other members of the team as requested.

* Development and maintenance of the Centre’s annual ‘Calendar of Governance/Business’.

* Act as secretary to relevant boards, meeting and committees, ensuring these are minuted.

* Ensure Study Group policies and standard operating procedures are implemented.

* Support management teams in preparation for quality assurance and enhancement activities.

* Coordinate and motivate the Data and Operations team to contribute to ensuring the best possible student outcomes and student experience.

* In liaison with central teams contribute to the continuous improvements of processes and communication to enhance the student experience.

* Provide effective performance management of direct reports, including setting personal objectives; regularly reviewing performance of direct reports; and conducting formal performance reviews according to company policy and procedures.

* Facilitate, encourage and support staff to participate in regular personal development activity.

* Complete COSHH paperwork for new products.

* Ensure the various systems used are reviewed and updated as required.

* Creating exam timetables an associated administration duties.

* Conduct semesterly exam information talks to students.

* Collate exam samples for external examiners.

* Act as Visa lead for the Centre and have a full understanding of visa compliance procedures and processes, contributing to compliance in the Centre. Attend monthly visa lead meetings organised by the central team.

* Keep up to date with visa requirements and application procedures and ensure the visa systems are updated as required.

* Work closely with the central Visa and Compliance Manager, to embed the Study Group Standard Operating Procedures

ABOUT YOU

* Bachelor’s degree (or equivalent experience to demonstrate ability to work and think independently)

* Administration or management training or qualification

* Higher level safeguarding training (desirable)

* Line management of staff

* Supporting students in an educational context

* Working to develop, build and maintain the Student Experience

* Working in a regulated environment

ABOUT US

Study Group is a leading international education provider that is dedicated and passionate about helping students around the world, creating a brighter future and reaching their full potential. With university partnerships and a variety of face-to-face, online, and hybrid study programmes, we can provide students with the resources and guidance they need to succeed. Our global network of offices and university partnerships ensure that…